Potter Raper
Bid Coordinator
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Bid Coordinator
We seek a responsible, efficient and well-organised Bid Coordinator to join our team on a fixed term contract located in our Beckenham office.
You must be a team player and always provide help when needed. The ideal candidate will have previous bid experience.
Computer skills are vital to this role and the ideal candidate will be advanced in Microsoft Office. You must be able to multi-task, and have excellent organisation and communication skills, have the ability to work under pressure and deliver to deadlines. It is imperative that you are able to work alone, as well as part of a team, and in conjunction with several other departments.
You will report to the Head of Department work alongside the bid team on a daily basis. Duties include but are not limited to:
- Monitor the public tender notices for suitable project opportunities, expressing interest and downloading the necessary documentation from online portals
- Manage the bid/no bid process for your own bids with relevant departments/staff
- Lead bid kick-off meetings where required
- Production of high-quality submissions to support the business's work winning and project delivery activities, meeting deadlines
- Ensure all submissions follow corporate guidelines and branding where possible and are technically correct
- Produce written submission information, research and clarifications/ responses for SQ, ITT, Framework and Fee submissions, liaising with other departments for information as required
- Ensure material is factually and grammatically correct
- Ensure tender tracker is kept up to date
- Requesting feedback from clients
- Create bespoke presentations where needed, organograms, visuals, case studies and company CVs as required
- Management of visuals for use within bids to branding guidelines and in line with updated information
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The Role
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- Past experience with bids
- Computer literate with an intermediate level of Word and Excel skills
- Knowledge of other Microsoft Programmes and Adobe Acrobat
- High attention to detail
- Be able to multi-task
- Work well within a team but also have the ability and confidence to work alone and take initiative
- Have excellent organisation and communication skills
- Have the ability to work under pressure and deliver to deadlines
- Excellent telephone manner
- Be flexible with regards to working hours and requirements of the role
Benefits
- Salary to be discussed at interview and depending on experience
- 25 days annual leave
- Pension scheme
- Ride to work scheme
- Access to a suite of online training
- Access to a marketplace of deals & discounts
- Hybrid role – to be discussed
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