Wise May Ltd
Bid Coordinator
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Job Opportunity: Bid Coordinator
Wise May are looking for a Bid Coordinator to join a Surveying company based in Beckenham. This is an excellent opportunity for an organised and detail-oriented individual with previous bid or tender experience who is looking to develop their career within a collaborative and supportive team.
Role Overview
Working closely with the Head of Marketing & Bids and alongside two other Bid Coordinators, you will be responsible for managing the bid process from initial opportunity identification through to submission, helping to produce high-quality tender responses and supporting the company's business development activities.
Contract Details
- Full-time, 12-month fixed-term contract
- Hybrid working after probation (4 days a week in the office and 1 day remote)
- Hours: 9am-5.30pm
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Bid Coordinator Duties and Responsibilities
- Monitoring tender portals and identifying suitable opportunities
- Downloading and reviewing tender documentation
- Coordinating bid submissions and liaising with stakeholders across the business
- Producing and formatting tender and bid documentation
- Writing and collating responses for SQs, ITTs, framework applications, and fee submissions
- Ensuring all submissions are accurate, professionally presented, and submitted within deadline
- Maintaining bid trackers, workload trackers, and tender records
- Requesting and recording client feedback on submissions
- Maintaining and updating the bid library and research materials
- Creating presentations, case studies, company profiles, and supporting bid materials
- Conducting market research and supporting framework applications
- Ensuring all documentation adheres to company branding and quality standards
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Bid Coordinator Skills and Experience Required
- Previous experience within a Bid Coordinator, Bid Administrator, Tender Coordinator, or similar role
- Strong written communication skills with excellent attention to detail
- Intermediate Microsoft Word and Excel skills
- Confident using Microsoft Office packages and Adobe Acrobat
- Highly organised with the ability to manage multiple deadlines
- Proactive and able to work independently when required
- Strong team player with excellent communication skills
- Comfortable coordinating information from various departments
- Professional telephone manner
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