Driven by a commitment to excellence, we combine innovation, technical expertise, and practical delivery to create solutions that are not only robust and reliable, but forward-thinking and sustainable. Our teams work at the forefront of the industry, collaborating with leading clients across the public and private sectors, both locally and internationally.

About the role

This is a coordination role positioned at the top end of bid and proposal delivery, sitting close to bid writing and bid management responsibilities. It offers the opportunity to take on greater ownership, work on more complex submissions, and develop into a Bid Manager role over time.

You’ll play a key role in ensuring that opportunities are well-managed, bids are professionally delivered, and our teams are supported to perform at their best. Alongside this, you’ll gain exposure to high-value, multi-disciplinary bids, providing a strong platform for progression.

This role is ideal for someone who enjoys being hands-on, is ready to step up in responsibility, and wants to build a long-term career in work-winning and bid management.

In this role, you can expect to:

Regional Bid Coordination (Primary Focus)

• Contribute to and coordinate the preparation and submission of proposals and bids within the Leeds office and wider North Business Unit (Manchester, Glasgow and Edinburgh).
• Manage workflows and documentation (SharePoint, filing systems) to ensure structured delivery.
• Ensure submissions are compliant, well-presented, and aligned to Hoare Lea standards.
• Maintain strong document control, version management, and organisation.

Opportunity & CRM Management

• Manage and maintain opportunity data within our CRM system (Co-Op).
• Open and structure opportunities at early stages.
• Work proactively with work winners to gather and complete key information.
• Support pipeline visibility, reporting, and forecasting.

Bid Support

• Support the coordination of priority bids.
• Assist with timelines, inputs, and multi-disciplinary collaboration.
• Contribute to content development, structuring responses, and shaping submissions.
• Provide additional support on key pursuits where required.

Communication & Collaboration

• Act as a central coordination point across bid teams.
• Ensure submissions are followed up and outcomes recorded.
• Capture and share client feedback to support continuous improvement.
• Represent the North Region within the firmwide bid community.

Business Development Support

• Attend internal key work-winning and forecast meetings.
• Support client events, local industry events and engagement activities where required.
• Assist with follow-up actions to maintain momentum post-submission.
• Use market research tools and platforms to inform business development activities across the North Business Unit.

Digital & Continuous Improvement

• Use CRM and digital tools effectively to support delivery.
• Embrace emerging tools, including AI, to improve efficiency and quality.
• Contribute to improved and consistent ways of working.

About you

To be successful in this role, you’ll need:

• Experience or ambition to work in a bid coordination or proposal role, ideally within construction, engineering, or consultancy.
• A clear desire and capability to progress into bid writing or bid management roles.
• Confidence working on, or readiness to step into, more complex or higher-value submissions.
• Strong organisational skills, with the ability to manage multiple priorities.
• Excellent communication skills and confidence working with senior stakeholders.
• High attention to detail and pride in producing quality work.

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact aureliacherradi@hoarelea.com

If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

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Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.