Bid Coordinator

We're working on a fantastic opportunity for a Bid Coordinator to join a leading architecture practice in London.

Working as part of an established Business Development & Bids team, you'll play a key role in coordinating high quality submissions, supporting work winning activity and ensuring bids are delivered to the highest possible standard.

This is an excellent opportunity for someone who enjoys managing multiple moving parts, thrives on deadlines and takes pride in producing polished, compelling submissions.

The Role

This is a fast paced, collaborative role sitting at the heart of the practice's work winning function.

Working closely with Directors, architects and the wider Business Development team, you'll coordinate the bid process from opportunity through to submission, ensuring deadlines are met, information is accurate and every submission reflects the quality of the practice.

You'll also help maintain bid resources, support opportunity tracking and contribute to the continual improvement of bid processes across the business.

Responsibilities

• Coordinate the end to end bid process, ensuring submissions are delivered accurately and on time.
• Lead bid programmes, trackers and procurement portals, monitoring deadlines and key milestones.
• Coordinate input from architects, consultants and senior stakeholders across multiple live bids.
• Prepare, edit and format high quality submission documents using Adobe InDesign, Word and PowerPoint.
• Review tender documentation and ensure submissions are compliant with client requirements.
• Maintain and develop bid libraries, including project information, CVs and case studies.
• Monitor procurement portals and framework opportunities, ensuring relevant opportunities are identified and communicated.
• Support bid kick off meetings, interview preparation and post submission reviews.
• Help develop best practice across the bids function, identifying opportunities to improve processes and efficiency.