Airswift
Bid Coordinator
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About Us
Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.
We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.
We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.
Role Description
We’re looking for a Bid Coordinator to help us create winning proposals that showcase what Airswift does best. In this role, you’ll work with teams across the business to pull together the right information, shape it into clear and engaging documents, and make sure everything is submitted on time. You’ll be involved in every stage of the bid process - from planning and writing to reviewing and improving - and will play a key part in helping us secure new opportunities.
This is a great role for someone who enjoys writing, organising projects, and working with others. Experience in bid writing or coordination is preferred, we’ll support you with training and development. What’s important is that you’re confident managing deadlines, asking the right questions, and turning ideas into well-presented documents.
Principle Accountabilities
Bid Management & Coordination
- Bring together and guide cross-functional teams, setting clear roles and timelines to deliver focused, high-quality bids.
- Prepare and maintain bid management tools to track progress and ensure compliance with client requirements.
- Project manage all bid content, coordinating input from subject matter experts and arranging review sessions to meet production deadlines.
- Identify and resolve issues during the bid process, escalating where necessary.
- Ensure all submissions are delivered ahead of client deadlines.
Content Development & Quality Assurance
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- Shape compelling proposals that tell Airswift’s story, highlight our strengths, and connect with client needs.
- Review content at all stages for accuracy, relevance, and compliance, escalating gaps as needed.
- Develop and maintain a deep knowledge of company services to produce technically accurate and commercially compelling bids.
- Objectively appraise and enhance contributions from internal teams to ensure clarity and impact.
Creative Presentation & Design
- Design visually engaging proposal layouts and presentations that align with brand guidelines.
- Incorporate infographics, charts, and visual storytelling techniques to enhance readability and impact.
- Ensure consistency in formatting, branding, and overall presentation quality across all submissions.
Coaching & Stakeholder Engagement
- Support colleagues with practical guidance to help them contribute confidently and effectively to bids and presentations.
- Facilitate workshops and training sessions to improve internal bid capability.
- Provide constructive feedback during review sessions to elevate the quality of input.
Continuous Improvement
- Conduct post-bid reviews and share lessons learned to improve future submissions.
- Contribute to the development of bid strategies and innovative approaches to increase win rates.
- Maintain a library of reusable content, templates, and design assets for efficiency.
Skills, Knowledge, and Experience
We’re open to candidates who are early in their career or looking to grow into a bid-focused role. If you’re organised, a strong communicator, and enjoy writing, we’d love to hear from you.
Essential
- Strong writing and editing skills, with an eye for detail and clarity.
- Experience writing or contributing to bids, proposals, or client documents.
- Understanding of bid management tools or processes.
- Ability to manage multiple projects and deadlines at once.
- Confident using Microsoft Office (Word, PowerPoint, Excel).
- Comfortable working with different teams and asking the right questions.
- A proactive approach to problem-solving and organisation.
Desirable
- Familiarity with Adobe InDesign, Canva, or other design tools.
- Exposure to STEM industries or professional services environments.
- Experience supporting or coaching others in writing or presentation tasks.
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What we can offer you!
- Attractive monthly base salary + competitive commission/performance bonus.
- Genuine career progression opportunities, either locally or globally!
- World-class training programmes and development opportunities.
- Virtual Onboarding Events exclusively for new hires.
- Team driven environment, supportive culture with a focus on work-life balance.
- Career breaks available after one year.
- Real time recognition through our employee reward platform.
- Mental Health First Aiders to signpost you to support when you need it.
- Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
- Charity days for various important causes such as Relay for Life and Earth Day.
Our Core Values
- Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
- Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
- Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
- Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.
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