FaulknerBrowns
Bid Coordinator
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JOB PURPOSE:
As Bid Coordinator, you will plan, manage, and deliver carefully crafted bid submissions that support the studio’s business growth goals. Working closely with technical teams and business leaders, you will help shape winning strategies, develop compelling bid content, and ensure every submission meets client requirements, reflects our intent, and is completed to the highest quality.
Key Responsibilities:
- Manage all bid portals, including scanning for new opportunities.
- Coordinate the planning and delivery of bid submissions from initial review to final submission.
- Lead the writing and oversight of allocated sections to ensure consistency and precision.
- Take ownership of assigned bids, ensuring deadlines and requirements are achieved.
- Review tender documents thoroughly to assess compliance and client expectations.
- Edit and proofread content to produce clear, client-focused responses.
- Support the development of win themes, messaging, and bid strategies with internal teams.
- Build constructive relationships with contributors to secure timely and high-value input.
- Identify and implement improvements to processes, templates, and resources.
- Maintain and develop bid libraries, trackers, and company information systems.
- Assist in the adoption of new systems and approaches that enhance quality, efficiency, and consistency.
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Experience
- At least three years’ experience in a bid or proposal role.
- Proven ability to manage and deliver competitive tenders from start to finish.
- Experience with complex bids involving multiple contributors and disciplines.
- Knowledge of professional services, construction, property, or the built environment sector is an advantage.
- A strong record of producing tailored, high-quality client materials.
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Skills and Knowledge:
- Excellent project management and organizational skills.
- Strong written and spoken English, with a keen eye for grammar and accuracy (mandatory).
- Ability to write and edit content to a consistently high standard aligned with studio guidelines.
- Advanced proficiency in Microsoft Word and PowerPoint; InDesign skills desirable.
- Ability to work independently and exercise initiative under pressure.
- Aptitude for creating compelling narratives that speak to client needs.
- High attention to detail, ensuring accuracy and quality across all materials.
- Capacity to manage multiple priorities and deadlines effectively.
- Strong stakeholder engagement and relationship-building skills.
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