DMS Property Maintenance
Bid Manager
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Bid Manager - Must live in KENT
DMS Property Maintenance
DMS Property Maintenance is an established property maintenance contractor delivering repairs, maintenance, and planned works services across the housing sector.
As our business continues to grow, we are looking for an experienced and proactive Bid Manager to join our team. Previous experience working with tenders, bids, frameworks, and/or accreditations within the property maintenance, construction, social housing, or a closely related industry is essential for this role.
The Role
You will be responsible for identifying and coordinating tender opportunities, managing tenders, company accreditations, and ensuring the compliance documentation required to support our bids and contracts is accurate, current, and readily available.
Key responsibilities include:
- Identifying and monitoring relevant tender, framework, and procurement opportunities, including portals.
- Reviewing new opportunities and highlighting suitable contracts for the business.
- Coordinating and preparing tender, PQQ, SQ, and framework submissions.
- Managing procurement portals, submission requirements, and tender deadlines.
- Working with operational, commercial, and management teams to gather information for submissions.
- Preparing and maintaining high-quality standard tender responses.
- Maintaining an organized library of company policies, certificates, case studies, and supporting evidence.
- Managing company accreditations, memberships, and certification renewals.
- Monitoring expiry dates and ensuring renewals are completed on time.
- Completing accreditation questionnaires, applications, and annual assessments.
- Maintaining compliance records relating to insurance, health & safety, training, quality, policies, and other company requirements.
- Liaising with clients, procurement teams, accreditation bodies, and other external organizations.
- Maintaining accurate records of submitted tenders, upcoming opportunities, and outcomes.
- Supporting reviews of successful and unsuccessful bids to continually improve future submissions.
- Helping develop and improve the company's tender and accreditation processes.
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About You
We're looking for someone who already has relevant industry experience and understands the requirements involved in producing compliant, accurate, and professional tender submissions.
Essential:
- Must be Located within Kent
- Previous experience in a tender, bid, procurement, accreditation, or similar role within the property maintenance industry.
- Experience preparing or coordinating tenders, PQQs, SQs, and/or framework submissions.
- Experience working with procurement or tender portals.
- An understanding of compliance documentation and accreditation requirements.
- Excellent written communication skills and a high standard of written English.
- Excellent attention to detail.
- Strong organizational skills with the ability to manage multiple deadlines and priorities.
- Confidence using Microsoft Office, particularly Word and Excel.
- Ability to work independently and take ownership of submissions from start to finish.
- Ability to coordinate information from operational, commercial, and management teams.
Desirable:
- Experience managing company accreditation schemes and renewals.
- Experience working with housing associations, local authorities, or public-sector procurement.
- Familiarity with industry accreditation and compliance schemes.
- Experience maintaining tender libraries, standard responses, policies, case studies, and supporting evidence.
- Experience reviewing tender outcomes and improving future submissions.
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Why Join DMS?
You'll be joining an established and growing business where you'll have the opportunity to take ownership of an important area of the company and help develop our tender and accreditation processes as we continue to grow.
We offer:
- £20.00–£25.00 per hour, depending on experience.
- Company pension scheme.
- Paid annual leave.
- Training and ongoing development.
- Support from an experienced management and operational team.
- A varied role with genuine responsibility and ownership.
- The opportunity to develop and improve our tender and accreditation processes.
- A friendly and supportive working environment.
- Free on-site parking.
- Bank holidays off.
Job Details
Job Type: Part-time with flexible overtime, permanent
Hours: Approximately 20 hours per week, with flexibility to increase hours significantly during busy tender periods and where submission deadlines require.
Working Pattern: Flexible. Hours may be worked across weekdays, evenings, and weekends to suit the successful candidate, provided agreed responsibilities and deadlines are met. Some availability during our core office hours of Monday–Friday, 8:00am–4:00pm will be required for meetings, calls, and communication with the wider team.
Location: Must live within Kent, Working from home is preferable, though office based option available
Salary: £20.00–£25.00 per hour, depending on experience, package negotiable
Apply
If you have relevant experience within the property maintenance sector and are confident managing tenders, submissions, and accreditations, we'd like to hear from you.
Please apply with your CV and a brief introduction outlining your relevant tender and industry experience to HR@dmspm.co.uk
DMS Property Maintenance is an equal opportunities employer.
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