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Job type: Permanent
Hours: 37.5 hours per week
Location: Friars House, Coventry / Hybrid
Reports To: Business Development Director
Job Purpose
The Bid Manager role will be responsible for the overall reporting and ownership of sales activity including:
- Pipeline coverage
- Bid timeline and associated resourcing
- Market scanning
- Lead generation support
- Co-ordination of resources required for successful bidding
- Liaison with 3rd party providers as required
The role will be responsible for supporting the end-to-end bid process including initial opportunity identification, ensuring effective cross-team communications. The role will compile required bid / tender documents/ presentations, coordinating activities around opportunity pursuit and submit these on the portal, ensuring full compliance with specification / commissioner requirements. The role will ensure all deadlines and timelines are adhered to by organising all parties involved.
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Core Accountabilities
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Stakeholder Management
- Discussing business and project requirements with Clients and business
- Developing strong internal department relationships to facilitate the optimum delivery of projects
- Arranging, leading and participating in regular and ad-hoc meetings with internal staff and external clients
Finance
- Work closely with the Accounts team, to ensure the most effective use of We Are Group’s resources and that all costs are modelled as part of the bid responses
Business Development
- Ownership of bid timetable and co-ordination of resources
- Creating / coordinating bid specific project plans to ensure all deadlines are adhered to
- Organising / coordinating regular bid catchups / gating meetings
- Supporting the team to produce comprehensive, high-quality bid proposals by e.g., coordinating requests for information, sourcing the right supporting documents, supporting with editing / developing bid responses / implementation plans/ version control
- Completing company specific responses to Selection Questionnaires or portal registrations
- Compiling all the key bid documents / presentations needed for submission
- Transferring bid responses into final templates
- Coordinating the upload / submission of all bid proposals
- Managing tender portals (e.g., monitoring communications) on behalf of We Are Group
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