IRARA
Bids and Growth Coordinator
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Location: Hybrid/Flexible (Bracknell based; travel and office attendance as required)
Employment Type: Permanent, Full-Time (40 hours/week)
Reports To: Bids and Growth Operations Director
Organisation Overview
IRARA (International Returns and Reintegration Assistance) is a growing International Organisation on a journey of ambitious growth, supporting important work across Returns & Reintegration, Secure Solutions and Citizen Services. This is a great opportunity for someone looking to develop in the world of bids, sales and growth, gaining exposure to meaningful public service work while supporting a central team with a healthy pipeline of bidding activity and a clear growth strategy.
Role Overview
As Bids and Growth Coordinator, you will support activity across the Bids and Growth function, including bid delivery, growth operations, marketing and communications, content management, reporting preparation and day-to-day coordination. Working closely with colleagues, you will help keep information organised, support deadlines and actions, and contribute to high-quality outputs, while building practical experience and developing your understanding of the bid and growth lifecycle.
Key Responsibilities
- Provide support for bids and proposals under the direction of the assigned Bid Lead, ensuring all activities are completed in accordance with established bid procedures. This includes managing clarification submissions, organising meetings, helping to prepare presentations, collecting standard business information for SQ/PQQ, and effectively handling post-bid client clarifications.
- Support the organisation and maintenance of function workspaces, including SharePoint folders and standard document locations, helping to keep information consistent, accessible and easy to use as directed.
- Maintain a library of standard responses, case studies and other key information for bids and marketing so that these are readily available when requested.
- Develop comprehensive knowledge of client bid portals, including timely retrieval of client documents, tender amendments, and clarifications, as well as accurate uploading of submissions and related correspondence.
- Provide practical administrative and coordination support across the function, including assisting with marketing and communications activity, updating CRM and pipeline information as directed, maintaining central bid and content materials, and supporting the preparation of reporting packs and management information.
- Monitor and coordinate the central mailbox, promptly escalating and distributing relevant information as required.
- Assist in the coordination and scheduling of team meetings, support action tracking, and help prepare weekly, monthly and quarterly updates across the Bids and Growth function.
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Person Specification
You will bring exceptional attention to detail, a collaborative approach to relationship-building across teams and divisions, and the ability to quickly get up to speed in new situations.
Highly motivated to achieve excellence, you work effectively under pressure and consistently meet tight deadlines.
Your conscientious, delivery-focused attitude and discretion with sensitive information mean you can be relied upon to maintain high standards. Flexible, self-driven, and skilled at balancing multiple priorities, you thrive in dynamic environments, confidently embracing new challenges with creativity and initiative.
Requirements - Essential
Skills
- Excellent attention to detail and relationship-building abilities
- Exceptional written and verbal communication skills
- Highly conscientious, delivery-focused, and discreet in dealing with sensitive information
- Strong analytical, research, problem-solving, and project management skills
- Outstanding organisational and time management abilities; able to work independently with initiative across multiple deadlines and priorities
- Advanced proficiency in MS Office, especially PowerPoint and Excel
- Flexible, self-motivated, and adept at managing multiple priorities
- Previous involvement in multi-disciplinary teams or collaborative projects
- Strong stakeholder management capabilities
- Creative and confident approach to overcoming challenges
Requirements - Desirable
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Skills
- Experience or demonstrable interest in AI tools
- Familiarity with the bid process and public sector bid requirements
- Knowledge of project management methodologies or qualifications
- Working within a NFP, NGO or charity
- Ability to quickly adapt to new technologies and systems
- Understanding of data privacy, compliance, or information governance
- Interest in professional development and continuous learning
Why Join IRARA?
We offer an opportunity to be part of a global support network, which aims to positively impact the lives of others. We have a culture and working environment that is friendly and fast-paced, supporting personal growth within the organisation. You will have the chance to work and build relationships with people from around the world across multiple cultures and backgrounds.
We really value our people and offer a friendly, collaborative and purpose-driven environment.
Benefits include:
- Hybrid working model
- 22 days annual leave, increasing with length of service + Bank holidays + the ability to buy up to an extra 5 days a year
- Online perk scheme
How do I apply?
To apply please send your CV and covering letter to bids@irara.org, subject line: Bids and Growth Coordinator.
Please do not hesitate to reach out if you have any questions or would like to discuss the opportunity in more detail.
We welcome applications from individuals with transferable skills and diverse backgrounds. We are building a diverse and inclusive workforce, which involves hiring the best people for our roles. In order to do this we’re committed to ensuring that all candidates have fair opportunities. If we can make any adjustments to ensure that the process is accessible please let us know. We are proud to support care leavers, armed forces veterans, those at risk of homelessness and are Disability Confident. Please mention it in your application if any of these apply to you. We will treat all information confidentially.
You must be eligible to work in the UK and able to pass a security check, including a DBS.
The closing date for applications is 8am on Monday 17th August.
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