Lawrence Stephens
Billing Assistant - 6m FTC
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Executive summary
Lawrence Stephens is seeking a Billing Assistant on an initial six-month fixed term contract.
The Billing Assistant plays a key role in supporting the firm’s financial operations by ensuring the accurate and timely preparation of client invoices. Working closely with fee earners and the wider finance team, the role is responsible for draft billing, processing time entries, managing disbursements, and maintaining high-quality billing records within the practice management system.
The Billing Assistant will support the efficient operation of the full billing cycle from time recording to final invoice production. The role offers an excellent introduction to legal billing practices and opportunities to develop further technical and sector-specific knowledge within a supportive environment.
Key responsibilities
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Billing preparation and processing
- Prepare draft bills for fee earner review in line with client agreements and billing guidelines.
- Produce clear and accurate billing narratives.
- Check draft bills for accuracy, completeness and compliance with client requirements.
- Process amendments and corrections to draft bills as instructed by fee earners.
- Finalise bills following fee earner approval and issue them to clients.
- Action client-to-office transfers immediately once bills are issued.
- Ensure bills are raised in line with the firm’s billing timetable and deadlines.
- Process credit notes and adjustments as required.
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Disbursement management
- Record, verify and process disbursements with correct VAT treatment.
- Include relevant disbursements on bills and resolve queries with fee earners.
- Maintain organised records of disbursement documentation.
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Client-specific billing requirements
- Prepare bills in required formats, including e-billing and client templates.
- Submit invoices through client billing portals and ensure compliance with panel requirements.
- Apply client-specific billing arrangements such as fixed fees, caps or discounts.
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Billing administration and record keeping
- Maintain accurate billing records, schedules and trackers within the practice management system.
- File invoices and supporting documentation to ensure clear audit trails.
- Produce billing reports for fee earners and management as needed.
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Client and fee earner support
- Respond to billing queries and provide guidance on billing processes.
- Liaise professionally with clients and internal stakeholders on billing matters.
- Escalate complex issues where appropriate.
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System maintenance and data quality
- Maintain accurate client and matter data in the system.
- Run data checks, support system updates and test new billing functionality.
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Month-end and reporting support
- Support month-end billing runs and revenue reporting.
- Assist with billing statistics, performance data and ad-hoc analysis.
- Help coordinate billing schedules to meet deadlines.
Knowledge, skills and experience
- Previous billing or accounts experience, ideally within a professional services or legal environment is desirable.
- Educated to GCSE level (English and Maths) as a minimum; A-Level or relevant billing/accounts qualifications are desirable.
- Understanding of time recording, billing principles, WIP, hourly rates, fixed fees and alternative fee arrangements.
- Basic awareness of VAT in the context of legal services.
- Experience with practice management systems and confidence navigating multiple databases.
- Good working knowledge of Microsoft Excel, Word and Outlook; strong data entry accuracy.
- Ability to produce standard system reports and maintain accurate records.
- Familiarity with e-billing systems and client portals is desirable.
Personal attributes
- Excellent communication skills with a clear, professional manner.
- Strong relationship-building skills and a collaborative approach across all levels.
- High attention to detail, strong numeracy and commitment to accuracy.
- Organised, efficient and able to prioritise multiple matters and meet tight deadlines.
- Proactive, self-motivated and confident using initiative.
- Ability to remain calm under pressure and resilient during busy billing periods.
- Discreet, professional and able to handle sensitive information appropriately.
- Adaptable and eager to learn, with a positive and solutions-focused mindset.
- Ability to work collaboratively with colleagues and promotes the firm’s values and reputation.
- Maintains confidentiality and follows processes consistently.
About us
“We’re a people business” and our people are at the core of what we do. Lawrence Stephens is an ambitious and growing law firm providing commercial solutions across a range of sectors. Servicing an impressive client base that includes big name Banks, international businesses and HNWIs. We are based five minutes away from Chancery Lane and Farringdon tube stations. The office environment is an open plan workspace that encourages learning and development and a sense of camaraderie. The drinks fridge is always full and there is always coffee brewing in the canteen.
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We have a diverse team of over 40 Partners, around 130 Fee Earners and 30+ Business Services staff. Every team has a presence in the office, with the main areas including Banking and Real Estate Finance, Real Estate (Commercial and Residential), Corporate and Commercial, Dispute Resolution, Family, Employment and Private Wealth. Let's not forget about our socials (Christmas party, sports day, quiz night, team building nights, sports teams, charity events and more.)!
Lawrence Stephens aims to ensure equality of opportunity. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.
Why work for us?
When you choose Lawrence Stephens, you will find that we provide a welcoming and inclusive environment, staffed by warm and friendly people.
We recruit the best and choose personable individuals who will appeal to our clients and to our colleagues. As a forward-thinking law firm, we provide legal services to a wide range of private and commercial clients, ranging from PLCs and private companies to individuals.
We pride ourselves on our innovation and commercial acumen as well as our legal expertise. We are dynamic in our client service aiming to provide bespoke solutions to our entrepreneurial clients.
We are big enough to attract genuinely interesting work that will allow you to stretch yourself. Working with inspirational people, keen to share their knowledge and who embody our values, you will develop lasting relationships around the firm. Working closely alongside our Partners, you will learn at an accelerated pace giving you the opportunity to fast track your career.
In joining a dynamic and distinguished full-service firm, you will benefit from high quality training across a range of specialist areas, whilst developing your personal and professional skills.
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