Howard Kennedy LLP
Billing Assistant
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We have an excellent opportunity for a proactive and detail-focused Billing Assistant to join our friendly and collaborative Billing Team. This role is central to ensuring the smooth and accurate processing of the firm’s billing function, supporting both our lawyers and the wider finance team.
Main responsibilities
- Process bills and credit notes daily in 3E, ensuring compliance with the Solicitors Regulation Authority (SRA) Accounts Rules and internal firm policies.
- Manage the end-to-end billing cycle, ensuring matters are billed accurately and on time.
- Send bills in accordance with the firm’s centralised billing process, ensuring correct formats, narratives, and authorisations.
- Act as a first point of contact for billing-related queries from fee earners, PAs, and other internal stakeholders.
- Produce matter summaries, time narratives, WIP reports, draft bills, and other financial information as requested.
- Assist fee earners and PAs with time transfers, write-offs, and any other billing adjustments.
- Generate and distribute monthly statements from ARCS.
- Work closely with the Credit Control team to resolve outstanding billing issues and support cashflow management.
- Assist in testing and implementation of future 3E updates or finance system enhancements.
- Support the finance team with ad hoc administrative and project work as required.
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About you
Ideally you will be able to demonstrate:
- Previous experience in a similar billing role, ideally within a law firm or a professional services environment.
- Strong working knowledge of 3E.
- Excellent organisational and time management skills, with the ability to manage your own workload, particularly around key deadlines such as month-end and year-end.
- Strong communication skills, with confidence engaging with individuals at all levels, both internal and external.
- High level of accuracy and attention to detail, particularly when dealing with financial data and compliance requirements.
- Proficiency with Microsoft Office, particularly Excel, and the ability to learn new systems quickly.
- A proactive and solutions-focused approach.
- A team-oriented mindset, with the willingness to support others during busy periods.
- A professional and customer-focused attitude.
- Ability to remain calm and organised, even when working to deadlines.
About Howard Kennedy
At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients.
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We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all.
We understand that every candidate’s needs are different. If there’s anything we can do to make your application journey more comfortable - whether for interviews, assessments, or onboarding - please let us know. We’ll work with you to remove any barriers and ensure our recruitment process is comfortable for you.
Contact our recruitment team at recruitment@howardkennedy.com to discuss any support you might need.
Agency Introductions
Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.
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