The Harpur Trust
Billing Manager
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About the Harpur Trust
The Harpur Trust is a charity that operates four independent schools, a large grants programme supporting the community in Bedford, and sponsors the Heart Academies Trust. Governance and management of the schools is delegated, but as a single charity, the Board of Trustees is accountable for compliance. In addition, there are a number of areas where the four schools and the Harpur Trust Office coordinate operations and collaborate to be more effective and efficient.
Are you ready to be an integral part of our Finance Department? With over 1200 employees, we give grants to local community projects, support local education, and run four esteemed independent schools; Bedford Girls’ School, Bedford Modern School, Bedford School, and Pilgrims Pre-Preparatory School. Our mission at the Harpur Trust is to nurture potential and improve people’s lives. While our focus is Bedford Borough, our impact flows far beyond.
Role Overview
You will oversee the full billing cycle, ensuring termly and interim invoices are produced accurately and on time. The role also includes line management of finance staff, supporting their development, and ensuring the delivery of an efficient, consistent, and high-quality billing service. You will maintain strong internal controls and processes, including correct VAT handling. Ensure collections are compliant with the Direct Debit Guarantee and the Harpur Trust parent contract. You will be responsible for effective fee account management, including supporting families with payment difficulties.
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Key Responsibilities
- Oversee the full billing cycle
- Ensure termly and interim invoices are produced accurately and on time
- Line management of finance staff
- Support staff development and ensure high-quality billing service
- Maintain strong internal controls and processes
- Ensure correct VAT handling
- Ensure collections are compliant with the Direct Debit Guarantee and the Harpur Trust parent contract
- Responsible for effective fee account management
- Support families with payment difficulties
Requirements
- Strong experience in billing, credit control, or financial operations
- Excellent attention to detail and a commitment to accuracy
- Confidence in managing complex financial processes and controls
- Strong communication skills and the ability to build positive relationships with families and staff
- Experience leading or supporting a small team
- Commitment to delivering high-quality customer service
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Benefits
- Competitive salary
- Supportive and collaborative working environment
- Opportunities for training and career development
- Pension scheme and employee benefits
- Flexible working options where applicable
- Health Care Cash Plan – Comprehensive coverage to ensure your wellbeing
- Employee Assistance Scheme – Free, confidential support for personal and professional challenges
Additional Information
Closing Date: 24 August 2026
Interview Dates: TBC
The Harpur Trust is a company limited by guarantee. Registered in England company number 3475202. Registered office: Pilgrim Centre, Brickhill Drive, Bedford MK41 7PZ. Registered charity number 1066861.
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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