Amarillo Accounting
Bookkeeper And Payroll Specialist
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About Us
Are you ready to join an ambitious accountancy practice that’s breaking the mould? At Amarillo, we’re on a mission to modernise accounting exclusively for Limited Companies. We’re digitally driven, growing fast, and focused on delivering proactive, high-value services to our clients.
Unlike traditional practices, every Amarillo client gets a full support team: a dedicated bookkeeper, payroll specialist, qualified accountant, and a director for strategic advice. We treat every SME as if they were a large corporation – delivering insights, not just numbers.
With consistent double-digit growth over the past four years, we’re now looking for a Senior Bookkeeper and Payroll Specialist to help us continue that journey.
✨ Good news – we only work with Limited Companies, so you won’t have to worry about sole traders or MTD!
What You’ll Do
Payroll Responsibilities
- Manage and process payroll for all Amarillo clients, ensuring accuracy, timeliness, and full compliance with HMRC and pension regulations.
- Collaborate with senior leadership to shape Amarillo’s payroll strategy and implement system upgrades that support the firm’s growing client base.
- Act as the main point of contact for payroll-related queries, delivering expert advice to clients and internal teams.
- Work closely with the accounting and bookkeeping teams to ensure seamless integration between payroll, accounts, and reporting functions.
- Liaise with HMRC, pension providers, and other external bodies to ensure smooth processing and resolution of any payroll issues.
Bookkeeping & Operational Excellence
- Take ownership of all bookkeeping tasks from your client portfolio, ensuring timely and accurate completion every month.
- Communicating with HMRC if necessary.
- Review and reconcile client accounts, identifying and resolving discrepancies efficiently.
- Prepare monthly financial reports—including profit and loss statements and balance sheets—comparing results to prior months and offering insightful commentary.
- Manage year-end accounts preparation, ensuring accuracy, completeness, and compliance with relevant regulations.
- Proficient in end-to-end payroll, ensuring accurate calculations, timely submissions, and full compliance with regulations.
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Client Communication & Support
- Serve as the primary point of contact for daily bookkeeping queries for your client portfolio, ensuring professional and timely responses.
- Escalate complex client concerns to the Senior Practice Accountant with well-documented context and recommended solutions.
Process Improvement & Documentation
- Identify inefficiencies in workflows, and recommend practical improvements to enhance accuracy and efficiency to the Management Team.
- Develop and maintain detailed documentation of bookkeeping processes to support scalability and team alignment.
- Record and track all work in the Practice Manager software, ensuring real-time visibility and reporting.
Reporting & Insight
- Provide regular updates to the Senior Practice Accountant and Director on client account performance and operational progress.
- Highlight recurring challenges or risks, offering strategic solutions to mitigate them.
Beyond Standard Bookkeeping Tasks
- Act as the first point of contact for the junior bookkeeping team regarding day-to-day challenges and queries.
- Full proficiency of bookkeeping & accounts preparation software (including, Xero, TaxCalc).
- Provide guidance and ensure consistency in using required software, helping team members resolve issues effectively.
- Support the Accounting Manager by facilitating a collaborative, problem-solving environment within the bookkeeping team.
- Complex bookkeeping or client queries will be referred to and escalated to the Accounting Manager.
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What Success Looks Like
On Payroll
- Payroll Leadership: Payroll is delivered accurately and on time across Amarillo’s entire client portfolio, with full compliance.
- System Champion: Payroll systems are more efficient, scalable, and automated, driving productivity and reducing manual tasks.
- Client Satisfaction: Clients rely on you as a trusted partner for payroll, with minimal queries and consistently positive feedback.
On Bookkeeping
- Bookkeeping Accuracy & Timeliness: All bookkeeping tasks for your portfolio are completed on time and meet Amarillo’s high standards of accuracy, with minimal errors or corrections required.
- Client Satisfaction: Positive feedback from clients and/or the Client Manager on the professionalism, responsiveness, and quality of your bookkeeping support.
- Team Leadership: The bookkeeping team consistently turns to you for guidance on day-to-day challenges, with fewer escalations to the Client Manager.
- Software Proficiency: Team members are confident in using required software due to your guidance, leading to smoother workflows and reduced bottlenecks.
- Effective Communication: Clear, actionable updates and insights are consistently provided to the Client Manager, enabling informed decision-making.
Salary & Benefits
- Basic: £30,000 - £33,000 depending on experience
- Benefits:
- Medical insurance
- 29-days holiday allowance plus birthday off
- Hybrid working
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