KC Recruitment
Bookkeeper / Personal Assistant (PA)
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Job Title: Bookkeeper / Personal Assistant (PA)
Location: Hertfordshire - Hoddesdon, Broxbourne A10 - car driver
We are seeking a highly organized and detail-oriented individual to fill the position of Bookkeeper / Personal Assistant (PA). Our client is in the construction / industrial industry and rapidly growing.
In this dual role, you will be responsible for maintaining accurate financial records, managing administrative tasks, and supporting senior management with day-to-day personal and professional needs. The ideal candidate will be a proactive multitasker with strong accounting skills, a keen eye for detail, and the ability to manage a diverse workload.
Key Responsibilities
Bookkeeping:
- Maintain accurate financial records, including accounts payable and receivable, general ledger, and bank reconciliations.
- Help to ensure compliance with all relevant regulations. Assist the accountants with the payroll requirements.
- Assist with monthly, quarterly, and year-end financial reporting, including balance sheets and profit & loss statements done on SAGE accounts.
- Manage invoices, payments, and receipts; ensure timely payments to vendors and contractors.
- Monitor cash flow and assist in budget preparation.
- Reconcile bank statements and credit card statements on a regular basis.
- Assist with preparing for audits and liaising with accountants as necessary.
- Maintain an organized filing system for financial documents and records.
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Personal Assistance:
- Provide comprehensive administrative support to senior management, including calendar management, scheduling appointments, and coordinating meetings.
- Handle personal errands and daily tasks, such as making travel arrangements, booking accommodations, and managing personal projects.
- Prepare documents and presentations for meetings, ensuring everything is ready and organized.
- Answer phone calls, screen emails, and communicate on behalf of senior management when needed.
- Assist with personal finance management, including tracking receipts, expenses, and preparing personal financial reports.
- Perform research and handle special projects as required by senior management.
- Assist with Social media from time to time.
Skills and Qualifications
- Proven experience as a Bookkeeper, Personal Assistant, or in a similar administrative or accounting role. Ideally in construction and building.
- Strong knowledge of bookkeeping practices, financial reporting, and payroll processing.
- Proficiency with accounting software (e.g. Sage) and Microsoft Office Suite (Excel, Word, Outlook).
- High level of organization and attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and manage time efficiently.
- Ability to handle confidential information with discretion.
- Proactive attitude with a strong sense of responsibility.
- Experience in managing both professional and personal schedules.
- A degree or certification in accounting, finance, or a related field (preferred but not required).
- Prior experience working in a dual role combining administrative and financial tasks is a plus.
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Personal Attributes
- Strong multitasker with the ability to shift focus quickly.
- Resourceful and solution-oriented.
- Ability to work independently and as part of a team.
- Professional demeanor with a positive, can-do attitude.
Benefits
- This is a well run, professional company. You will be working in a great environment with a good team atmosphere.
- As well as a highly competitive salary you will have 28 days paid holiday.
- Working hours 8am-4pm.
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