Equipt, Inc.
Bookkeeping & A/P Assistant - Fort
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Bookkeeping & Accounts Payable Assistant
PART-TIME
Aug 24
Written By William Williams
Position Details
- Employment Type: Part-Time | Full-Time potential through combined roles
- Location: Fort Myers, FL
- Reports To: Director of Operations
Position Overview
Equipt is seeking a detail-oriented, dependable, and missionally minded Bookkeeping & Accounts Payable Assistant to support the day-to-day financial needs of Equipt and our ministry partners.
At Equipt, financial administration is more than completing transactions. Our team has the opportunity to come alongside churches, missionaries, and ministry leaders to help them steward resources well, understand healthy financial processes, and establish strong foundations that support their ministry for the long term.
The Bookkeeping & Accounts Payable Assistant helps ensure bills are properly documented, approved, recorded, and paid; vendor information is complete; financial records are maintained accurately; and assigned bookkeeping responsibilities are completed on time.
This position also interacts with ministry partners to answer routine questions, explain established processes, and help them understand the why and how behind healthy financial practices.
The ideal candidate enjoys numbers and details while also enjoying serving people, solving problems, and helping others learn and succeed.
About Equipt
Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.
Key Responsibilities
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Accounts Payable, Vendor & Expense Administration
- Process bills, invoices, reimbursements, and payment requests
- Verify required approvals and supporting documentation
- Establish and maintain vendor records, W-9s, and required documentation
- Support annual 1099 preparation
- Monitor missing receipts and expense documentation and follow up on incomplete transactions
- Assist with transaction coding according to established procedures
- Support routine Ramp administration, transactions, receipts, and documentation
- Assist with routine vendor updates and correspondence
Bookkeeping & Financial Administration
- Perform assigned bookkeeping in QuickBooks Online for Equipt and ministry partners
- Assist with bank, credit card, and other reconciliations
- Support month-end financial processes and maintain accurate financial documentation
- Assist with routine financial reporting and record preparation
Partner Billing & Financial Support
- Assist with partner invoicing, payments, and routine accounts receivable follow-up
- Respond to routine bookkeeping, payment, and financial-process questions
- Help ministry partners understand established financial processes and documentation requirements
- Provide patient, practical support that helps partners develop healthy financial practices
Partner Launches & Transitions
- Complete assigned Finance responsibilities for new partner launches and transitions
- Assist with bookkeeping, A/P, vendor, and financial-system setup
- Help orient new partners to established financial processes
- Coordinate completion of Finance milestones with the Launch Coordinator
Audit & Financial Review Support
- Gather and organize requested financial documentation
- Assist with audit, financial review, and ECFA preparation
- Track and follow up on missing financial records as assigned
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Qualifications
Required Experience
- Strong attention to detail, accuracy, and organization
- Ability to manage multiple priorities and recurring deadlines with consistent follow-through
- Comfort working with numbers, financial information, and established processes
- Strong written and verbal communication skills with the ability to work independently and collaboratively
- High level of integrity, confidentiality, and discretion
- Heart for serving and equipping churches, missionaries, and ministry leaders
Preferred Experience
- Previous bookkeeping or accounts payable experience
- Experience with QuickBooks Online or similar accounting software
- Familiarity with nonprofit, church, or ministry financial operations
- Experience with expense management or financial technology platforms
Key Competencies
- Accuracy and attention to detail
- Ownership and follow-through
- Problem-solving and sound judgment
- Partner-focused service
- Ability to educate and equip others
- Collaboration and teamwork
- Adaptability and initiative
Work Structure
- Part-time role (20-28 hours/week), Monday-Friday during standard business hours, with some flexibility in scheduling within those hours
- Hybrid work flexibility may be available based on weekly team needs and performance, but is not guaranteed
- This role operates within a collaborative team environment with regular communication, coordination, and shared ownership across responsibilities
APPLY
William Williams
Next
Next
Payroll Assistant
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location