MAIN DUTIES AND RESPONSIBILITIES

The post-holder has the following service-specific responsibilities:

• Manage the collection, validation, and analysis of data from BEMS, meter readings, monitoring systems, utility supplier billing records, and other estate management platforms.
• Analyse interval metering and monitoring data to detect energy performance anomalies, diagnose issues including BEMS misconfiguration, energy waste, water loss, and prioritise sites for performance improvements and operational efficiencies.
• Work closely with the Lead Officer for BEMS and the Energy Bids Manager to inform Business Cases and demonstrate value for money on EA’s annual energy spend.
• Collation, analysis, and reporting of building performance metrics to inform decision-making and highlight areas with optimal opportunity for investment in energy efficiency and renewable technologies.
• Undertake site visits across the EA estate, as directed by the Lead Officer for BEMS, to review metering infrastructure and BEMS, ensuring accurate data capture, identifying configuration issues, and supporting optimisation of system performance.
• Provide technical assurance for energy efficiency projects and renewable energy installations through pre and post-project performance analysis.
• Develop performance benchmarks, KPIs, and analytical models to detect inefficiencies, faults, and waste and to pinpoint opportunities for low/no cost improvements and BEMS optimisation.
• Evaluation of energy and carbon performance metrics on an ongoing basis to ensure consistency and a single source of truth in energy and carbon reporting.
• Develop improvements in building performance metrics and exception reporting processes in support of school leaders and service managers to deliver building performance and utilities efficiencies.
• To work closely with Senior QES Managers to ensure that any relevant data is available to support the preparation of climate change mitigation and adaptation reports as required by The Climate Change (Reporting Bodies) Regulations (Northern Ireland) 2024.
• Drive development of data analytics capability, including dashboards and business intelligence tools.
• Carry out targeted site visits, as directed by the Lead Officer for BEMS, to investigate abnormal consumption patterns, including detailed reviews of metering installations and BEMS operation to diagnose faults and support corrective actions.
• Champion digital innovation to support carbon data analysis and economic modelling within the QES Building Performance function to ensure value for money decision-making.
• Work closely with Senior QES Managers to ensure buildings data is collated and accurate in order to support the reporting of Scope 1 and 2 carbon emissions.
• Produce succinct, building performance summary reports and presentations suited to both technical and non-technical audiences to help articulate insight from analysis and support compliance with wider climate and sustainability reporting frameworks.
• Evaluate and articulate new analysis methods from the industry and through research and development bodies.
• Provide detailed analysis on building performance related expenditure and usage, e.g., heating, lighting, etc.
• Create communication/information guides for managers and staff regarding building performance improvements and associated good practice and deliver related training.
• Manage building performance information resources to support the delivery of energy and carbon reduction related projects as outlined in the Energy and Carbon Reduction Strategy and Action Plan.
• Actively participate in building performance related meetings and consult with internal and external stakeholders.
• Provide timely performance and benchmarking reports and presentations to the Lead Officer for BEMS and Senior QES Manager.
• Ensure building performance KPIs are reviewed and reported frequently to reflect real-time progress toward Net Zero goals.
• Work with the Lead Officer for BEMS to review current policies and procedures in conjunction with the Senior QES Manager, and wider management team.
• To deputise and undertake additional duties for the Lead Officer for BEMS as required.

Leadership

• To work with the Lead Officer for BEMS and the Senior QES Manager to lead and support on relevant legislative compliance across schools and the EA estate.
• Actively manage the building performance management system, ensuring all actions have been identified to ensure legislative compliance.
• Apply resources effectively across the service.
• Regularly monitor agreed building performance KPIs to ensure they are achieved and improved where required.
• Attend internal and external working groups as required.

Policy and Procedure Development

• Contribute to the review, revision, and development of existing and new policies and procedures as the need arises for the service.
• Contribute to human resources and the Authority’s corporate strategy and plans on matters relating to employee relations.

Other Responsibilities

• Ensure that the Authority’s policy on Data Protection (in particular processing sensitive personal information) is properly complied with.
• Ensure that the Authority’s Equal Opportunities Policy, relevant Codes of Employment and Practice, and other relevant legislation are adhered to. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity, and pay due regard for equality legislation at all times.
• Participate as required in the selection and appointment of staff in accordance with the policy and procedures as laid down by the Authority.
• Provide responses to Parliamentary Questions, Assembly Questions, Minister’s cases, FOI requests, and other correspondence within set deadlines.
• Undertake such other relevant duties as may be reasonably expected of the post-holder.
• Deal with whistleblowing complaints in accordance with the Whistleblowing procedure.
• The post-holder may also be required to work outside normal office hours on occasions.

Building Relationships and Working with Others

• Build and maintain effective, professional, and respectful stakeholder relationships.
• Develop and maintain clear lines of communication and effective working partnerships with relevant internal external stakeholders.

Training

• To provide specific training and development to impacted services and schools when required, e.g., introduction of new processes, new regulations, or the revision of existing regulations in the areas of building performance improvement.
• Contribute to the development and delivery of building performance improvement initiatives and programmes such as workshops and training and development initiatives for Senior Managers and schools.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity, and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post, click here.

PERSON SPECIFICATION

NOTES TO JOB APPLICANTS

1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this