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Business Administration Apprentice
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Office Administrator Apprenticeship
As an Office Administrator you will be responsible for supporting the team with various aspects of finance, order processing, and administration. You will be integral to ensuring orders are dealt with smoothly and invoices go out, and are paid, on time. On completion of the apprenticeship, you may be offered full-time employment.
What you'll do at work
Order Processing
- Raising sales and purchase orders
- Checking credit terms and requesting payment/direct debit set up
- Ordering hardware
- Checking install dates for any delayed stock/shipments
- Invoicing once complete
- Keeping the customer/sales team up to date
Stock Control
- Ensuring minimum levels held of key stock
- Managing stock out on loan
- Managing the return and replacement/credit of faulty device
General
- Monitoring stationary requirements in the office
Debtor Control
- Reconciling supplier invoices
- Responding to customer invoice queries
- Preparing and maintaining reports & records
- Supporting with preparing the monthly bill run
- Other admin tasks and ad-hoc projects
Where you'll work
SOLUTIONS HOUSE
11 WHITWORTH COURT
RUNCORN
WA7 1WA
Apprenticeships
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
NORTHWEST EDUCATION AND TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information, and produce data analysis where required.
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- Produces accurate records and documents including: emails, letters, files, payments, reports, and proposals.
- Makes recommendations for improvements and present solutions to management.
- Drafts correspondence, writes reports, and able to review others' work.
- Maintains records and files, handles confidential information in compliance with the organisation's procedures.
- Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing, or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
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Takes responsibility for initiating and completing tasks, manages priorities, and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor, and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Your training will take place at the workplace
- Your assessor/ tutor will visit you at work once a month
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
About this employer
G-Force Communications Ltd is a Business Communications and Fleet Vehicle Solutions specialist providing a range of products and services designed to save their customers time and money. Established in 2005, they have built up a nationwide customer base and are keen to secure an organised, focused individual with a strong level of attention to detail to join their team.
Company benefits
- Free parking is available at the office
- Additional holidays accrued for length of service
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Upon completion of the apprenticeships, there may be an opportunity for full-time employment.
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