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Business Administration Apprentice - Construction
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Business Administrator Apprenticeship (Level 3)
About the Role
Working under our Team Administrator, the apprentice will support our office, project, and site teams while completing a Level 3 Business Administrator Apprenticeship. Duties include maintaining records, updating trackers, obtaining quotes, raising purchase orders, and communicating with clients, suppliers, and colleagues.
What You'll Do at Work
- Supporting the Team Administrator and wider project, site, and commercial teams.
- Organising and maintaining electronic project files, drawings, specifications, and contract documents.
- Updating project trackers, programmes, registers, and digital construction-management systems.
- Assisting with the preparation and collation of RAMS, health and safety files, and O&M manuals.
- Checking that project records are complete, correctly named, current, and readily accessible.
- Responding to requests from Project and Site Managers for materials, plant, equipment, and subcontractor information.
- Obtaining and comparing supplier quotations and helping to identify best value.
- Arranging the hire and off-hire of plant and equipment and updating the relevant records.
- Raising purchase orders and maintaining accurate procurement and cost records.
- Communicating professionally with clients, suppliers, subcontractors, and colleagues by telephone and email.
- Reviewing construction information and drawings, under supervision, to help identify project resources and requirements.
- Assisting with tender information, work schedules, progress records, and other project documentation as experience develops.
- Attending team or project meetings, taking notes, and following up agreed actions.
- Completing apprenticeship training activities and maintaining evidence of workplace learning and development.
Where You'll Work
LOGIX HOUSE
WROTHAM ROAD
MEOPHAM
GRAVESEND
DA13 0QB
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training Provider
LONDON SOUTH EAST COLLEGES
Training Course
Business Administrator (Level 3)
Understanding apprenticeship levels (opens in new tab)
What You'll Learn
Course Contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:
- Write letters or emails
- Create proposals
- Perform financial processes
- Record and analyse data
Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information, and produce data analysis where required.
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Produces accurate records and documents including:
- Emails
- Letters
- Files
- Payments
- Reports
- Proposals
Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports, and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing, or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities, and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
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Uses relevant project management principles and tools to scope, plan, monitor, and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training Schedule
This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.
Desirable Qualifications
GCSE in:
- Maths and English (grade Grades 4-9 (A*- C))
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Patience
Other Requirements
An interest in or knowledge of construction is desirable, although not necessary.
Company Information
Benning Brothers is a well-established, family-run construction company delivering high-quality refurbishment, maintenance, and improvement projects across London and the South East. We pride ourselves on our professional, supportive approach and are looking for an enthusiastic office-based apprentice to join our friendly team, gain hands-on experience, and build a rewarding career within the construction industry.
http://www.bbl-uk.com (opens in new tab)
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
To be discussed with employer upon completion of apprenticeship, options to include further apprenticeship training or on the job training and development into construction specific roles such as procurement, document control, site support.
The contact for this apprenticeship is:
LONDON SOUTH EAST COLLEGES
Lucy Powell
lucy.powell@bbl-uk.com
07702191007
The reference code for this apprenticeship is VAC2000047584.
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