Business Administration Apprentice

INSTITUTE OF CONSERVATION LTD
London (EC1R 0NE)
Closes in 13 days (Monday 12 October 2026)
Posted on 28 September 2026

Summary

Launch your career in the heritage sector with Icon. Support events, public programmes, communications and business operations while helping to champion the conservation of cultural heritage. Gain valuable workplace experience, professional training and the opportunity to make a real impact.

Wage
£27,000 a year

Training course
Business administrator (level 3)

Hours
Monday - Friday 9.30am - 5.30pm. Based at our Clerkenwell, London office with hybrid working: two days in the office and three remote. During probation, office attendance increases to three days per week.

35 hours a week

Start date
Monday 2 November 2026

Duration
1 year 6 months

Positions available
1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Manage shared inboxes, ensuring prompt and professional responses to member and stakeholder enquiries
• Support the administration of Icon's 28 Special Interest Groups, maintaining accurate records on the CRM system
• Maintain group webpages and set up events on Icon's event management platform
• Monitor event bookings and prepare reports for event organisers
• Process invoices and expenses and maintain accurate financial records for Groups
• Support the monitoring and evaluation of events, gathering feedback and helping to prepare reports on outcomes
• Facilitate communication between Groups and their members through newsletters and other communications
• Support delivery of Icon's Groups events programme
• Assist with the coordination of the public events programme, including studio visits, tours, workshops and other activities

Where you'll work

40 Bowling Green Lane
London EC1R 0NE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider
LDN APPRENTICESHIPS LTD

Training course
Business administrator (level 3)

What you'll learn

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:

• write letters or emails, create proposals, perform financial processes, record and analyse data.
• Examples include MS Office or equivalent packages.
• Able to choose the most appropriate IT solution to suit the business problem.
• Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals.
• Makes recommendations for improvements and present solutions to management.
• Drafts correspondence, writes reports and able to review others' work.
• Maintains records and files, handles confidential information in compliance with the organisation's procedures.
• Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement.
• Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
• Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation.
• Demonstrates ability to influence and challenge appropriately.
• Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
• Uses the most appropriate channels to communicate effectively.
• Demonstrates agility and confidence in communications, carrying authority appropriately.
• Understands and applies social media solutions appropriately.
• Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard.
• Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work.
• Is able to review processes autonomously and make suggestions for improvements.
• Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly.
• Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
• Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
• Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation).
• Manages resources e.g. equipment or facilities.
• Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.
• Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report.
• Plans required resources to successfully deliver projects.
• Undertakes and leads projects as and when required.