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Business Administration Apprentice - Recruitment
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Vivid Optical, Waltham Abbey, are looking for a new business administration apprentice to join their team.
This isn't your typical administration role, you'll become the person who keeps everything running smoothly behind the scenes, supporting the directors, consultants, candidates and clients every single day.
What you’ll do at work
No two days are the same, so we're looking for someone who enjoys variety, can juggle multiple tasks and takes pride in getting the little things right.
What you'll be doing
- Supporting the Directors with both business and occasional personal administration
- Assisting our recruitment consultants with day-to-day tasks and keeping everything organised
- Managing key accounts and ensuring a first-class service
- Sourcing candidates for your manager
- Keeping in regular contact with consultants making sure all candidate aftercare is up to date
- Updating and maintaining our recruitment database and CRM
- Helping improve internal processes and supporting new projects as the business grows
If you enjoy variety, you'll love this role
What we're looking for
- Highly organised with excellent attention to detail
- Confident using computers and able to learn new systems quickly
- Friendly, professional and confident speaking with people over the phone and by email
- Able to prioritise tasks and work independently
- Positive attitude with a willingness to get stuck in wherever needed
- Previous administration experience is beneficial but not essential
What you'll receive
- Full training provided - recruitment experience isn't necessary
- The opportunity to learn about recruitment and develop new skills
- A supportive, close-knit team that genuinely enjoys working together
- A varied role where no two days are the same
- Opportunities to grow as the company continues to expand
Where you'll work
110 Brooker Road
Waltham Abbey
EN9 1JH
Training provider
RM TRAINING (UK) LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
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Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
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Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administration Level 3 Apprenticeship Standard qualification
15 months office-based training at the employer's location
Functional skills maths and English (if required)
Essential qualifications
- GCSE in: English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Other requirements
Training will be held at their London office initially in EC2A 1NT but they are moving to Waltham Abbey in September / October.
Founded in 2011, Vivid Optical is the UK's leading recruitment consultancy for the optometry and eyecare sector. Headquartered in London, the agency takes a proactive, relationship-driven approach by actively headhunting highly skilled talent and connecting them with top employers across the industry.
The Vivid Optical team consists of industry experts—some with over 25 years of experience. Rather than just waiting for candidates to apply, they partner directly with leading eyecare providers to fill roles ranging from optometrists to dispensing opticians.
https://www.vivid-optical.co.uk (opens in new tab)
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
A full time position may be offered after successful completion of the apprenticeship.
The contact for this apprenticeship is:
RM TRAINING (UK) LIMITED
Katie
katie@rmtraining.co.uk
01702 782001
The reference code for this apprenticeship is VAC2000042906.
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