QUBE Automotive
Business Administration Coordinator
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Company Description
QUBE Automotive is a specialist provider of automotive data intelligence, reporting, and consultancy, helping vehicle manufacturers and dealer networks turn complex aftersales data into clear, actionable insight. The organization delivers bespoke reporting platforms, performance dashboards, and data management solutions tailored to real-world aftersales challenges. With a consultancy-led approach focused on flexibility, scalability, and close collaboration, QUBE Automotive acts as a long-term partner rather than a one-size-fits-all software vendor. Trusted by leading automotive brands, the company’s goal is to help clients unlock the full value of their data, improve genuine parts sales, and drive measurable performance improvement.
Role Purpose
The Business Administration Coordinator supports Qube's day-to-day client reporting, data processing, rebilling, and business administration. Reporting to the Business Administration Manager, the role involves established recurring processes where accuracy, consistency, and attention to detail are essential. This is a junior role, but the postholder must develop sufficient capability to provide reliable holiday and absence cover once trained. Automotive knowledge is not required.
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Key Responsibilities
- Prepare recurring client reports to agreed schedules and deadlines.
- Extract, process, consolidate, and validate data from Qube systems and agreed sources.
- Check reports and data for missing information, inconsistencies, and anomalies before issue.
- Prepare rebilling information, supporting documentation, and agreed financial administration.
- Maintain accurate records, trackers, spreadsheets, processes, and working instructions.
- Own agreed recurring administration, escalating discrepancies or unusual circumstances appropriately.
- Provide holiday and absence cover for agreed Business Operations Manager activities once trained.
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Essential Skills and Experience
- Strong administration experience with excellent attention to detail and a consistently accurate approach.
- Strong Microsoft Excel skills and confidence with spreadsheet-based and numerical information.
- Experience preparing regular reports and working to recurring deadlines.
- Strong organisation and time-management skills with the ability to prioritise independently.
- Good written and verbal communication skills.
- Methodical and dependable, comfortable with repetitive tasks and able to recognise when information requires investigation or escalation.
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