Business Administrator Apprentice

STORAGE ON SITE LTD Southampton (SO40 4BL)
Closes in 25 days (Friday 30 October 2026 at 11:59pm)
Posted on 2 October 2026

Summary

We are looking for someone who is able to provide business support to our busy Hire team. You will be responsible for assisting with day to day administrative tasks, whilst also liaising with other departments and working towards your level 3 qualification. You will be completing purchase orders and invoicing and sending emails to customers.

Wage
£14,560 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices

Training
Business administrator (level 3)
Hours
Monday- Friday 9am- 5pm (1 hour paid lunch)
Start and finish times are negotiable if required. 35 hours a week
Start date
Sunday 1 November 2026
Duration
1 year 6 months
Positions available
1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

This is an exciting opportunity to join a friendly and busy department, who will provide ongoing support where required. Your main duties will include:

• Providing administration support to the Hire Team
• Completing purchase orders and invoicing
• Sending emails to customers
• General admin tasks such as photocopying & scanning documents onto the database system
• Liaising with the Accounts department regarding payments
• Liaising with the Transport department regarding job statuses and delivery/collection times
• Supporting the hire team manager with any ongoing and new projects
• Organising stock T-Card board
• Support for confirming outgoing hires and incoming off- hires
• Scanning of electrical certificates for cabins
• Phone support for hire team
• Support for booking in all outgoing/incoming orders on transport system
• Support for invoicing

Where you'll work

North Road, Marchwood Industrial Park
Marchwood
Southampton SO40 4BL

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider
DERBY BUSINESS COLLEGE LIMITED

Training course
Business administrator (level 3)

What you'll learn

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:

• Write letters or emails
• Create proposals
• Perform financial processes
• Record and analyse data

Examples include MS Office or equivalent packages.

Able to choose the most appropriate IT solution to suit the business problem.
Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals.
Makes recommendations for improvements and present solutions to management.
Drafts correspondence, writes reports and able to review others' work.
Maintains records and files, handles confidential information in compliance with the organisation's procedures.
Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement.
Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation.
Demonstrates ability to influence and challenge appropriately.
Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
Uses the most appropriate channels to communicate effectively.
Demonstrates agility and confidence in communications, carrying authority appropriately.
Understands and applies social media solutions appropriately.
Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard.
Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work.
Is able to review processes autonomously and make suggestions for improvements.
Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly.
Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation).
Manages resources e.g. equipment or facilities.
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.
Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report.
Plans required resources to successfully deliver projects.
Undertakes and leads projects as and when required.