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Business Administrator Apprentice (Full Time)
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Business Administrator Apprentice Opportunity
An opportunity has arisen for an exceptional Business Administrator Apprentice to provide a range of highly efficient and effective administrative duties ensuring the systems are well organised, expertly delivered, and provide exceptional quality, with a particular focus on supporting the day-to-day activities of the HR Function.
Main Activities and Responsibilities
- Input, maintain, and manipulate relevant data using the Sixth Form’s Information and Recording systems, producing documents, reports, and correspondence as required.
- Produce well-laid out and accurate emails, letters, documents, and reports for internal and external use.
- Maintain accurate records and well-organised, comprehensive online and physical filing systems.
- Copy, collate, and distribute documentation to relevant personnel.
- Handle communications with students and parents/guardians in support of front-of-house duties.
- Liaise with a range of people, ensuring that communications are accurate and reflect the efficient operation and ethos of the Sixth Form.
- Word process letters and documents for internal and external use.
- Proficiently use computer applications and software packages, including PowerPoint, Excel, and other Office 365 tools, as needed to complete tasks efficiently and effectively.
- Ability to work flexibly with some attendance required at scheduled evening or weekend events.
- Support and contribute to a range of administrative functions as required.
- Taking part in professional development activities including appraisal.
- A commitment to Equity, Diversity, and Inclusivity underpinned by willingness and ability to contribute to the holistic implementation of this demonstrated in performing the duties of the post.
- Undertake other tasks as required by the Office Manager & PA, Head of Administration, Deputy Principal, or Executive Principal after due consultation.
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This job description may not necessarily be a comprehensive description of the post. It may be reviewed and subject to modification or amendment at any time after consultation with the post holder.
Apprenticeship Details
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Course Contents
- Manages strategies set by senior personnel and drafts budgets that reflect them.
- Manages the accurate recording and reporting of the school’s finances to inform the senior leadership team who set the priorities for school spending. Completes pre-audit checks. Produces reports that present information and data using a range of analytical processes.
- Plans, organises, and manages processes to ensure value for money for the school whilst supporting education delivery, e.g., contract management, payroll, building maintenance, and small development projects. Uses multiple IT packages and specialised schools MIS (management information systems) platforms. Prepares and collates reporting data.
- Embraces change in a school and influence others in a positive manner.
- Works constructively within a team environment.
- Communicates appropriately and effectively with a range of stakeholders including students, parents, governors/trustees, staff, government, and local government departments, e.g., DfE/ESFA, to gain positive outcomes. Has the confidence to question or seek clarification of aspects of school practice when unsure or unclear.
- Manages support services across an entire school whilst also providing guidance to colleagues on the most appropriate use of school funding. Effectively line manages small teams to drive efficiencies.
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You will be supported to develop your career in an environment of positive encouragement and mutual respect. You’ll be a key part in helping students to reach their potential. You will ensure they feel confident about going out into the world and being extraordinary in life and in their future career.
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