Find an apprenticeship
Business and Finance Administration Apprentice
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Title
This role supports the financial and administrative functions of SafeNet, ensuring smooth day-to-day operations. The apprentice will gain hands-on experience in finance and business administration while contributing to the effective delivery of services.
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Success in this role will mean:
- Ensure timely and accurate data entry, including daily occupancy and service charge payments into Oasis
- Take ownership of ordering processes and maintain the Debit Card journal, with oversight from Finance Officers
- Manage shared email inboxes, ensuring queries are followed up, delegated appropriately, and chased where necessary
- Issue and balance daily petty cash expenses, ensuring receipts are coded, scanned, and filed correctly. Finance Officers will oversee weekly reconciliation
- Chase outstanding paperwork required for Direct Debits and Standing Orders
- Raise purchase orders and match them to invoices for payment, with weekly checks by Finance officers
- Build strong working relationships with internal teams and external stakeholders
- Participate in learning opportunities, including a level 3 Business Administration apprenticeship, to develop professional understanding of SafeNet’s services
- Support the Business Development Team with fundraising research, event planning, and donor engagement
- Assist in preparing promotional materials and maintaining accurate records of donations and supporter interactions
Activities Involved in This Role
- Data entry (daily occupancy, bank payments)
- Ordering goods and maintaining financial records
- Managing email inboxes and internal communications
- Petty cash handling and reconciliation
- Chasing documentation and supporting financial compliance
- Raising and processing purchase orders
- Attending meetings and taking notes
- Supporting donation management and general admin tasks
- Assisting with fundraising events and campaigns
- Contacting supporters and maintaining CRM records
Essential Core Skills
Health & Safety Awareness
All of our employees are required to work in a safe way, wear appropriate personal protective equipment (PPE), and keep themselves, other colleagues and customers safe. You will be expected to update your knowledge and skills on Health & Safety if successful in your application.
Safeguarding
We work with adults and children who may be ‘at risk’ and expect colleagues to work in a way which protects the people we support from harm. Our colleagues are expected to identify people ‘at risk’ and confidently report any Safeguarding concerns as appropriate within the service.
Digital
Across our services, we use a range of technology and systems and expect colleagues to use them effectively and safely following cybersecurity and data protection principles (UK GDPR). Full training on specific systems is provided but a willingness to learn and develop is essential.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Equality, Diversity, and Inclusion (EDI)
The Calico Group welcomes diversity and champions the rights of those in society who may be marginalised. Our employees are expected to be inclusive, embracing those from different backgrounds to develop a fairer society.
To succeed in any role within the Calico Group, candidates must show that their values and behaviours align with the organisation's principles. This alignment will be evaluated throughout the recruitment process. The organisation is dedicated to safeguarding and promoting the well-being of adults, children, and young people. All employees and volunteers are expected to uphold this commitment and follow proper procedures to address any safeguarding concerns.
Where you'll work
Centenary Court
Croft Street
Burnley
Lancashire
BB11 2ED
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BURNLEY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administrator Level 3
Day release training will take place at Burnley College
Essential qualifications
GCSE in: Maths and English (grade A*-C/9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Other requirements
Due to the nature of this role, the exact location of the office has not been provided. Upon securing the apprenticeship, the location will be disclosed. This post is open to women only. Section 7 (2) (e) of the Sex Discrimination Act 1975 applies. SafeNet is working towards Equal Opportunities.
SafeNet is a Registered Charity No. 1091544 and a Company Limited by Guarantee No. 3860803.
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Potential for full-time employment on successful completion of the apprenticeship.
The contact for this apprenticeship is:
BURNLEY COLLEGE
Themis Team
themis@burnley.ac.uk
01282 733005
The reference code for this apprenticeship is VAC2000047443.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location