Aramco Europe
Business Assistant Job
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Aramco Europe
Aramco is one of the world's largest integrated energy and chemicals companies.
Aramco Europe is headquartered in The Hague with offices across the continent. For over 60 years we have supported Aramco with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation.
Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications.
We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.
Goal
We are seeking an experienced Facilities Specialist to support the safe, efficient, and compliant operation of our London office. The role will be responsible for day-to-day facilities management, workplace operations, building maintenance, Health & Safety compliance, and the delivery of workplace projects.
The successful candidate will possess strong technical facilities management expertise, a thorough understanding of UK Health & Safety legislation, and experience managing vendors, landlords, and building stakeholders. Experience supporting office design and build projects, from minor refurbishments to larger workplace fit-outs, is highly desirable.
The role will also support office occupants and, where applicable, coordinate facilities services and operational requirements for subtenants within the building, ensuring a consistent and high-quality workplace experience for all users.
General Profile
Key Responsibilities:
Facilities Operations
- Support the day-to-day facilities management of the London office.
- Ensure a safe, compliant, and productive workplace environment for employees and visitors.
- Coordinate planned preventative maintenance (PPM) and reactive maintenance activities.
- Manage relationships with landlords, managing agents, contractors, and service providers.
- Support office occupants by resolving facilities-related issues and maintaining service excellence.
- Coordinate facilities services and operational requirements for subtenants, ensuring lease obligations and service expectations are met.
- Conduct regular inspections of office space, plant rooms, and building infrastructure.
- Monitor and maintain office housekeeping and cleanliness to the highest quality standards, adhering to departmental standard operating procedures.
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Building Systems & Maintenance
- Manage and monitor building systems including HVAC, electrical, mechanical, plumbing, lighting, and life safety systems.
- Utilize and interpret Building Management System (BMS) data to optimize building performance and occupant comfort.
- Support maintenance programmes to ensure building assets remain fully operational and compliant.
- Work closely with engineering and maintenance contractors to resolve technical issues.
Health, Safety & Compliance
- Ensure compliance with UK Health & Safety legislation and company policies.
- Manage contractor safety, permit-to-work systems, risk assessments, and method statements.
- Support fire safety management, emergency planning, and evacuation procedures.
- Maintain statutory compliance documentation, audits, inspections, and certification records.
- Investigate incidents and near misses, implementing corrective actions where required.
Projects & Workplace Improvements
- Support office design, fit-out, refurbishment, relocation, and workplace improvement projects.
- Independently manage minor works projects and support larger capital projects.
- Coordinate consultants, contractors, and stakeholders throughout project lifecycles.
- Participate in project planning, design reviews, commissioning, and handover processes.
- Ensure projects meet operational, technical, Health & Safety, and workplace requirements.
Financial Management
- Assist in managing facilities operational expenditure (OpEx) and capital expenditure (CapEx) budgets.
- Monitor contractor costs, service contracts, purchase orders, and invoices.
- Identify opportunities for cost savings, efficiency improvements, and value-added services.
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Sustainability
- Support sustainability, energy management, and environmental initiatives.
- Assist in the implementation of Net Zero and carbon reduction programmes where applicable.
- Monitor energy performance and identify opportunities for improved building efficiency.
Qualifications and experience
You the Candidate – Qualifications and experience:
Qualifications
- NEBOSH General Certificate, IOSH Managing Safely, or equivalent Health & Safety qualification.
- IWFM qualification desirable.
- Degree or equivalent qualification in Facilities Management, Building Services, Engineering, Construction, or a related discipline preferred.
Experience
- 7+ years' experience in facilities management within a corporate office environment.
- Strong knowledge of UK Health & Safety and workplace compliance requirements.
- Managing office facilities operations and workplace services.
- Experience with HVAC systems, building engineering services, and Building Management Systems (BMS).
- Managing both reactive and planned maintenance programmes.
- Supporting and managing facilities CapEx and OpEx budgets.
- Coordinating contractors, vendors, and landlord relationships.
- Delivering office refurbishment, fit-out, or design and build projects.
Desired Experience
- Delivering major office fit-out or workplace transformation projects.
- Managing facilities services for multi-tenanted buildings or supporting subtenant occupiers.
- Supporting sustainability, ESG, or Net Zero initiatives.
- Experience with using ServiceNow, CAFM systems and facilities reporting platforms.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Requisition ID: 1152
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