Business Management Administrator

Shaw Gibbs is a growing top 35 accountancy practice who provide expert solutions for entrepreneurial businesses and private individuals in Central and Southern England. Shaw Gibbs invest in their teams of high-quality specialists who work with the best-in-breed technology to create value for our clients which exceeds expectation.

Our culture is very important to us and is based on our company values of expert, respectful, innovative and collaborative. We develop high performing teams diverse in experiences, backgrounds and ideas. As a growing company, there are plenty of opportunities for development and quick progression. Our practice is known for having a friendly and supportive team culture where everyone receives training and development to increase their technical knowledge and their commercial and management skills. We put our people first and are constantly looking for ways to improve our people experience. With respectful as one of our values, we are committed to creating an inclusive culture that respects, values and celebrates cultural and individual differences.

We have several offices in Central and Southern England and have ambitious plans to expand our business. To support the organisation’s growth, we have an opportunity for a Business Management Administrator to join our Farnham team. This is a permanent full-time role working 5 days per week in the office.

Your key responsibilities will include:

• To ensure the smooth running of the administration processes and procedures within the regional office in an efficient, calm and friendly manner. To exceed expectations of both internal and external clients.
• Support the Business Management Team with the day-to-day operations of the office, including managing office supplies, equipment, and facilities.
• To continuously evaluate and suggest improvements to administrative processes to enhance efficiency and productivity across the group.
• Facilitate effective communication within the organisation and with external parties, such as clients, vendors, and partners.
• Maintain and organise important records, documents, and databases as requested. Ensure data security and compliance with relevant regulations. Maintain (paper & Electronic) filing systems and archiving, ensuring accuracy, efficiency and confidentiality.
• Provide general administrative support to all our divisions, including tasks such as monthly billing, filing, booking meeting rooms and using the Business Support Helpdesk Ticketing system.
• Assist in coordinating meetings, appointments, and events for senior Management or teams within the organisation.
• Arrange, Co-ordinate and manage internal team building events, Arrange and co-ordinate social events, Arrange and Co-ordinate Charity Events including collections, posters etc if requested.
• Use various software and tools to manage administrative tasks, such as Microsoft Office, Document Management System, and communication tools.
• Ensure that the organisation's administrative policies and procedures are followed.
• Stay informed about relevant regulations and compliance requirements that may affect the organisation's administrative functions.