Finance and Resource Management

• Manage routine financial processes on SAP/My Procurement e.g. raise purchase orders, vendor set up, intercompany purchase orders requests etc in a timely manner.
• Communicate with relevant parties to ensure that correct WBS structures etc are set-up in a timely manner.
• Ensure all Works Orders, instruction mandates, etc. are recorded appropriately to track expenditure.
• Oversee, reconcile and process invoices.
• Liaise with local finance teams to ensure purchase orders are opened / closed appropriately.
• Assist Head of Business Management with routine SAP reports to review/reconcile expenditure across BAU transactions at Year-End process.

Relationship and Stakeholder Management

• As and if required, support project lead(s) by managing the governance process, recording and independently following up on actions to ensure timely completion of the necessary auditable documentation for specific groups of projects.

Role Specific Knowledge and Experience

Minimum/Essential

• Demonstrable experience of supporting head of function to implement improvements to processes and communication tools.
• Knowledge and prior experience of using SAP; supporting a busy directorate with financial processes including raising and reconciling purchase orders and supplier invoice management.
• Demonstrable experience of quickly creating and managing key relationships with all internal and external stakeholders and contacts, including senior managers.
• Demonstrable experience of working in a fast paced, commercially and politically sensitive environment.
• Knowledge and understanding of real estate and facilities management and delivery is beneficial.
• Experience of using SAP to manage purchase orders, administration, SharePoint & Intranet management is a must

Desirable

• Experience of setting up Excel spreadsheets and creating reports for managers.

Education

• An undergraduate degree (NQF level 7) or equivalent professional experience is desirable.

Language

• The British Council systems and global processes operate in English. Written and verbal proficiency in English is required”

Requirements

• Please note that candidates must have the pre-existing, legal right to work in the UK.
• Mobility / relocation / visa sponsoring support will not be provided.

British Council supports working in new ways such as hybrid working, subject to full approval by line management and conditional upon our ability to provide the appropriate level of service. This may not be appropriate for all roles but can be explored at interview.

Please note that all applications should be submitted in English only.

It is advisable to apply in advance to avoid any technical issues at the last moment.

Equality, Diversity and Inclusion Statement

We are committed to equality, diversity and inclusion and welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability and ensure staff are drawn from the widest possible pool of talent. We guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

Safeguarding Statement

The British Council is committed to safeguarding children, young people and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you experience any difficulties with submitting your application, please email askhr@britishcouncil.org