Business Manager Chalk Hills Academy LU4 0NE

Site Team

• Lead and manage the Site Team, providing coaching and oversight to team members as required.
• To line-manage the site manager and support him/her in ensuring rigorous day-to-day procedures are put in place. To schedule and accompany the site manager on the daily site walk.
• Focused on quality and efficiency – remove obstacles for staff and students.
• Provide daily to-do list to site staff – then follow up and quality assure the work to ensure it has been completed to a high standard.
• Have very high standards for the orderly presentation of the building with a keen eye for detail and quality.
• Ensuring the Site Team is responsible for the assurance of legal compliance testing on campus.

Lettings

• Responsible for the day-to-day contact and management of dates for Schools Plus, informing them of any school events, cancellations that may need to be made, corrections of faulty equipment, and maintenance. Although not managing people, responsible for overseeing the smooth operations of lettings within the school.
• A point of contact for out-of-hours emergency.

Health & Safety

• To act as Health & Safety Lead for the School.
• Critical Incident planning.
• To manage all fire drill/lockdown drills in a timely manner and reporting’s liaised with.
• Trust Facilities Manager.
• To investigate health & safety incidents in conjunction with the school nurse.
• To manage all in-house staff compliance training for health & safety.
• Act as the lead for school health & safety Committee reporting.
• To manage new Starter health & safety inductions for all staff.

GDPR – Data Protection

• Ensure that the school complies with all aspects of the General Data Protection Regulation (GDPR) and the UK's Data Protection Act 2018.
• Support the DPO in managing GDPR compliance activities.
• Ensure that all personal data is processed lawfully, fairly, and transparently, and that it is only collected for specific, legitimate purposes.
• Regularly review and update the school’s data protection policies and procedures, including retention schedules.
• Maintain up-to-date records of all data processing activities carried out by the school.

Finance

• Responsible for admin of all trips:
  • Set up trips on (parent payment solution).
  • Work with teaching staff to ensure trips are costed and all monies are received.
  • Reconcile individual trips to ensure correctly funded.
  • Provide all communications/correspondence to parents.
• Ensure weekly card payment reconciliations are carried out in conjunction with Trust procedures.
• To be responsible for ensuring all overtime forms are approved and are collated in the appropriate format and to ensure they are sent to the Trust Payroll Manager within the relevant timescales.
• To be responsible for ensuring all staff expenses forms are approved and are collated in the appropriate format and to ensure they are sent to the Finance Manager within the relevant timescales.
• Support the school in bid funding to external agencies.
• To manage in-house Petty Cash accurately and in a timely manner. To share this with Finance Manager.
• To check orders on IRIS ordering system to ensure they are scrutinised before approved by finance manager.
• To attend triangulation meeting with Principal and Finance Manager to discuss non-pay budgets (only) on a weekly basis.
• To manage all cash collections at school and ensure money is safely put away in the safe, ensuring all procedures are adhered to.
• To manage trips and fundraisers at the school and ensure any cash/card payments are identified and collated in appropriate format.
• To ensure catering accounts are managed and any debt is chased in a timely manner.
• To ensure school shop for Arbor is set up for individual items and monitored.

Other

• Line-Manage and lead the Administration, Reception, and Reprographics Teams.
• To support with parental complaints on site or any complaints that are sent into reception.
• To manage student rewards alongside the senior heads of years.
• To manage all staff internal events.
• To act as SLT Link for holidays intervention.
• Meet monthly with every Faculty Leader to ensure teaching spaces are well presented and staff have everything they need to do their jobs at the highest standards.

JOB SPECIFICS

• Start date:
• Salary: AS 29-34 £40,172-£45,401 dependent on experience.
• Job role: Permanent, Full-time, 52 weeks per year, 37.5 hours per week.

The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.

Safeguarding

The safeguarding and welfare of children is paramount and all our staff share this view. Applicants must be willing to undergo safeguarding and child protection checks including with past employers and the Disclosure and Barring Service.