HM Prison and Probation Service
Business Manager to Regional Probation Director, North East (Ref: 21321)
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Locations
This position can be based at the following locations:
- NMS Stoney Lane Probation Office Sunderland, SR5 2JB
- NMS Team Valley Unpaid Work Probation Service NE11 0ZF
- NMS Units 1 And 5 Swan House, NE8 1BQ
- NMS Victoria House, NE4 7YJ
- NMS Wear House, DH1 1TH
- NMS Wetherby House, TS18 2SL
- NPS 156 Borough Road Middlesbrough, TS1 2EJ
- NPS 160 Albert Road Middlesbrough, TS1 2PZ
- NPS 9 Corporation Road Darlington, DL3 6TH
- NPS Durham City Probation Durham, DH1 5SU
- NPS Durham House Peterlee, SR8 1PS
- NPS Greenwell Road Newton Aycliffe, DL5 4DH
- NPS Ground Floor Advance House Thornaby Stockton-On-Tees, TS17 6QX
- NPS Mowlam House Middlesbrough, TS6 6DF
- NPS Secretan Way South Shields NE33 1RG
- NPS South View Ashington, NE63 0RY
- NPS Warwick Street Gateshead, NE8 1PZ
Job Summary
Please refer to the Job Description.
Job Description
Overview of the Job
This role reports to the Regional Probation Director.
Supporting the RPD to ensure the effective delivery of probation services within the region, provide assurance to the RPD of effective delivery and maintain a broad understanding of issues and business across MoJ, acting as the link between the Region and HQ.
They will be accountable for delivering effective coordination and business management of the RPD’s private office. The post is based in the RPD’s Private Office with line management responsibilities.
Summary
The postholder will need to be persuasive and influence others views positively, to deal confidently and tactfully with other colleagues.
Judgement and decision making – including readiness to take a high level of responsibility and the ability to exercise sound and sometimes rapid judgement based on the evidence presented in a range of situations.
The ability to analyse stakeholder positions and formulate proposals and options for consideration by the RPD, taking into account wider issues.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Coordinate activity in the RPDs private/regional office; ensuring efficient and effective diary management, provision of documents and smooth running of the private/regional office.
- Represent the RPD in non-operational matters with stakeholders, correspondents, members of the public and others as determined by the RPD.
- Commission work on key regional objectives in line with the organisations corporate plans working to challenging timescales and ensuring delivery on time and to required quality standards. Commissioning will be to SMEs and involve the RPD’s lead specialist operational responsibility as well as the day to day operation of the region including Accredited Programmes and Interventions; Acquisitive Crime; County Lines; Domestic Violence and MARAC; Foreign National Offenders; Health; Performance & Quality; Young Adults including Care Experienced.
- Receive correspondence, review, prepare briefings for the RPD and draft responses. Ensuring the RPD is informed of matters where necessary and is involved in decision-making at the appropriate time and level.
- Manage the RPD Office budget, with delegated authority to approve expenditure up to approved limits within Financial Regulations.
- Line manage the RPD Office team, including diary manager, senior admin officer and other staff who may be assigned to the office from time to time. Additionally, to be the head of professional for PDU BMs across the region.
- Maintain and grow good relationships and working contacts with the CPO’s office, DG office and senior leaders across HMPPS and MoJ as well as MoJ Press Office. Develop effective working relationships with relevant Ministerial offices and local MPs, and other criminal justice agencies e.g. office of the Chief Constable, Directors of Social Services etc. Be the point of contact for centralised/HQ services.
- Manage all incoming e-mails/correspondence to the RPD and prioritise the work accordingly. Responding direct where it is possible to do so without reference to the RPD, including handling all incoming telephone calls and enquiries to the RPD’s private office, responding direct where possible and ensuring effective resolution in order to maintain organisational reputation.
- Prepare RPD bi-lats with the CPO and visit reports in preparation for meetings with Heads of PDU, ensuring any actions are carried out.
- Support the updating of Regional Corporate risk reports and review of high-risk recommendations, and maintaining implementation plans across the Region, progress chasing as appropriate. Undertake ad-hoc projects and investigations on behalf of RPD.
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The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Person Specification
Please Refer To The Job Description.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Managing a Quality Service
- Leadership
- Communicating and Influencing
- Working Together
Technical Skills
We'll assess you against these technical skills during the selection process:
- NVQ Level 5 or equivalent in a relevant subject (or appropriate practical experience). Microsoft: Word, Excel, Outlook, and PowerPoint.
- Access to learning and development
Benefits
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Artificial Intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
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Selection Process Details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a standard (or equivalent) criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality Requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records
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