Office Management

• Keep the office running smoothly day to day, ensuring supplies, post, shared spaces and general office standards are managed proactively.
• Provide a welcoming and organised experience for internal and external visitors.
• Support company events, meetings and office activities so they are well organised, on time and delivered to a high standard.
• Work closely with IT support and office suppliers to resolve issues quickly and reduce repeat problems where possible.
• Act as a key day-to-day contact with building management and facilities teams, ensuring office issues, maintenance requests and building updates are communicated clearly and followed through to resolution.
• Support health and safety processes by helping maintain office checks, records and communications, ensuring actions are completed and the workplace remains safe and compliant.

Executive Assistant / Support

• Support the CEO with diary management, appointment setting, travel arrangements and correspondence, helping them stay organised and focused on priorities.
• Provide ad hoc administrative support to ExCo members as capacity allows, ensuring requests are handled accurately, confidentially and within agreed timings.
• Coordinate ExCo meetings, offsites and board meetings, including minutes, meeting rooms, IT set-up and catering, ensuring logistics run smoothly and actions are captured clearly.

Do You Have What It Takes?

• Confident using Microsoft Office, including Word, Excel, PowerPoint and Outlook, with a keen interest in using AI and digital tools to work smarter, improve accuracy and save time.
• Curious and responsible in how they use AI tools such as Claude, Copilot and Abundly, applying them to support problem-solving, summarise information, generate ideas and identify opportunities to improve or automate processes.
• A proactive problem-solver who looks for ways to simplify processes, reduce manual effort and improve how things get done.
• A clear and confident communicator, comfortable dealing with colleagues, visitors, suppliers, building management and senior stakeholders.
• Highly organised and detail-focused, with the ability to keep actions, meetings, deadlines and office priorities on track.
• Personable, flexible and calm under pressure, with the ability to juggle multiple tasks and priorities at once.
• Able to handle confidential and sensitive information with discretion and good judgement.
• Comfortable supporting office operations, facilities follow-up and basic health and safety processes, with a willingness to learn.
• Any prior office, admin, PA/EA or business support experience, including internships or placements, is a plus, but not essential.

Why Napier?

• Comprehensive private healthcare through AXA covering optical, audio & dental.
• 25 days of annual leave + bank holidays + your birthday and a wellness day.
• Dedicated pension plan through Aviva.
• Life Insurance 4x your annual salary.
• Enhanced Maternity & Paternity leave.
• Income protections policy.
• Work from anywhere for up to 1 month.
• Access to our employee wellbeing programme.
• Gym membership discounts.
• Flexibility in work schedules and locations, ensuring a work-life balance.
• This role can be fulfilled either with a hybrid approach or fully in-office – depending on your preference.
• An open and flexible culture that allows you to work in the best way for you.

Please note applicants must have the right to work in the United Kingdom. We are unable to offer sponsorship or take over sponsorship of employment visas at this time.