Business Operations Manager

Initiatives that advance the Girls I Rate mission.

Qualifications

About Girls I Rated

Girls I Rate is a not-for-profit organisation dedicated to creating opportunities for women in the music and creative industries. We work with leading industry and brand partners to deliver programmes, campaigns and opportunities that help the next generation of female creatives Be Seen, Be Heard, Be Great.

Executive Assistant / Business Operations Manager – Part-Time

Girls I Rate is looking for a highly organised, proactive and reliable Executive Assistant / Business Operations Manager to support our Founder, Directors and wider team.

This is a hands-on role for someone who is naturally organised, works at pace and is always thinking ahead. You’ll act as the operational glue between the Directors and team — keeping communication flowing, deadlines moving and ensuring actions are followed through without the need for repeated chasing.

Key Responsibilities

• Support the Founder and Directors with day-to-day business operations and administration
• Coordinate communication and actions between Directors, team members, freelancers and external contacts
• Track deadlines, deliverables and outstanding actions, proactively following up where required
• Ensure the team remains on schedule and Directors are kept informed of progress, delays and issues
• Manage correspondence, documentation, filing and general business administration
• Maintain organised digital filing systems, records and HubSpot CRM
• Help coordinate meetings, diaries, follow-ups and priorities
• Prepare and update documents, trackers, reports and internal information
• Identify gaps, anticipate what needs to happen next and help keep the business running efficiently
• Use AI and digital tools to improve systems, organisation and productivity