Sygna.
Business Support Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Would you like to join our excellent, high-performing team?
About Sygna
Sygna is a fully independent, international leader in commissioning and technical project management. We specialise in delivering high-performance building solutions for data centres, commercial offices, gigafactories, pharmaceutical laboratories, and historic buildings.
From project inception and commissioning to post-occupancy evaluation, we certify building services and technology systems, ensuring your design is delivered accurately, efficiently, and reliably.
December 2023 marked a significant milestone with the EMEA senior management team successfully completing a management buy-out (MBO) of Sygna (EMEA).
Following the MBO, Sygna is experiencing record-breaking growth. Under the full ownership of our senior leadership team, we are committed to expanding our client relationships, delivering best-in-class commissioning services, and driving innovation in technical project management across global markets.
Why join Sygna?
Are you someone who takes pride in delivering outstanding results, possesses excellent communication and interpersonal skills, and has an exceptional eye for detail? If so, we want YOU to be a part of our team.
Job Description
The Business Support Administrator provides essential administrative, coordination, and operational support within a fast-paced global engineering and operations environment. Employed by Sygna and seconded into a key client team, the role plays a vital part in ensuring smooth day-to-day operations through effective organization, communication, and reporting. Operating as a trusted point of coordination across a complex international stakeholder landscape, the role upholds Sygna’s professional standards while supporting engineering and operational teams to deliver efficiently and consistently.
Key Outline Duties
Administrative & Operational Support
- Provides high-quality daily administrative support, enabling engineering and operational teams to focus on core delivery activities.
- Manages access list of Master Service Providers including their onboarding/coordination of access to systems and sites.
- Manages and organises team calendars, meetings, and
- Supports team with incoming and outgoing correspondence, including emails, documentation, and general
- Supports team with preparation of reports, presentations, and internal
- Maintains accurate digital and physical filing
- Ensures sensitive and confidential information is handled
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Team Coordination
- Acts as a central coordination point for meetings, onboarding, and team
- Supports team members with administrative tasks such as travel and expenses to improve operational
- Coordinates logistics for meetings, training sessions, and team
- Takes accurate meeting minutes and distributes actions in a timely
- Supports onboarding of new team members, including access setup and preparation of
- Acts as a first point of contact for internal and external
Data, Reporting & Process Management
- Maintains and updates databases, spreadsheets, trackers, and internal
- Compiles and distributes regular reports and status
- Tracks actions, deadlines, and deliverables on behalf of the
- Drafts and circulates internal communications and team
- Liaise with other departments, suppliers, and external stakeholders as
- Supports transparency, accountability, and operational efficiency through accurate data
Professional Representation
- Represents Sygna within the client environment with professionalism, reliability, and
- Builds and maintains strong working relationships across internal and external
- Upholds Sygna’s values and contributes positively to a collaborative, high-performing team
Job Requirements
- Required to be in the client’s office located in Canary Wharf, 4 days a week.
- Strong written and verbal communication skills
- Great organisational skills with the ability to manage multiple tasks simultaneously
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- A positive, team-first attitude and willingness to support others
- Reliable, punctual, and professional demeanour
- GCSEs (or equivalent) in English and Maths at Grade C/4 or above — Essential
Desirable Criteria
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Previous experience in an administrative or office support role
- Experience with document management systems or CRM platforms
- Strong attention to detail, creative outlook and values processes and
- A-Levels, BTEC, or equivalent Level 3 qualification
Benefits Include But Are Not Limited To
- Competitive Salaries
- Pension contributions
- Private healthcare
- Regular employee socials
- Business travel insurance
- 25 days annual leave each calendar year (pro-rated from start date) plus bank holidays. After 5 years of service this will increase to 30 days.
- Buy or Sell Annual Leave Scheme
- Training and development opportunities
- Exclusive discounts on a wide range of products and services, including gift cards from brands like Argos, B&Q, Costa, M&S, and Sainsbury's.
- Referral Scheme
- Cycle to Work Scheme
- Interest Free Travel Loan
Our clients trust us to ensure the highest standards are delivered and we are looking for people who have a can-do attitude and share our enthusiasm for exceeding customer expectations.
If that sounds like you then let's talk.
If this job is not quite right for you but you like Sygna as much as we do, then reach out to us too; We have ambitious plans, and you may be the perfect fit for the next stage of our adventure.
We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate.
Note
-
The general responsibilities listed herein above are not exhaustive and as such additional duties, which are related to this position in the Company, may be added to the above list at the discretion of the EMEA Managing Director as and when it is deemed necessary. Similarly, as the company grows, there should be an expectation that job roles will be refined over time, to accommodate collaboration with new and existing colleagues.
-
The schedule of delegated authority (SODA) applies to this role and shall always be adhered to without exception.
-
We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location