Maximus
Business Support Administrator
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Description & Requirements
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Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.
Job Purpose
To provide back-office support and administrative services to healthcare and other administration employees within the designated Centre location or region.
Key Responsibilities
- Provide a range of efficient administrative and ad hoc secretarial services that facilitate the smooth running of the office.
- Serve as the first point of contact for all external visitors.
- Engage and meet & greet out clients to ensure a smooth, timely transition to the point of contact.
- Act as the first point of call for the Senior Administrator and Manager with regard to back office ad hoc jobs.
Administrative Duties:
- Management and distribution of post.
- Handling telephone enquiries.
- Ordering stationery.
- Recording holidays and absence.
- Typing reports, letters, and other documents.
- Processing expenses and invoices.
- Filing and photocopying.
Front of House/Security Duties:
- Meet & greet & first point of contact with external visitors.
- Ensure that the car park/car parking is used appropriately and safely by both external and Remploy colleagues and is secure at all times.
- Ensure Remploy colleagues & external visitors are wearing the appropriate form(s) of identification at all times whilst on the premises.
- Ensure all visitors to the site sign in correctly with all relevant information and are moved to their point of contact in a smooth & timely fashion.
- Undertake ad hoc back office jobs as requested by the Senior Administrator & Manager.
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Team Support:
- Provide team-based central support for the Central Administration Department.
- Undertake a range of administration and secretarial duties as identified by the Office Manager and Business Administration Manager.
- Provide cover for other team members in periods of sickness, absence, or peaks in workload.
- Support the Senior Administrator and Manager in all aspects of the efficient running of the office.
- Build knowledge of the Remploy business in order to provide efficient responses to general enquiries and queries.
Essential Requirements
- Proven track record of working in an administrative environment, or evidence of the transferable skills to do so successfully.
- Experience of using the Microsoft office suite (including Word, Excel, and Outlook).
- Experience of working to measurable targets and deadlines.
- Holder of a current Security Industry Authority Licence (SIA).
Desirable
- Excellent communication skills with the ability to adapt a wide range of communication and learning styles.
- Ability to plan and organise workload to meet required targets and deadlines.
- High level of literacy, accuracy, and attention to detail.
- Strong team player with a positive and flexible approach to both work and colleagues.
EEO Statement
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Maximus is committed to developing, maintaining, and supporting a culture of diversity, equity, and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.
We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention, and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application, you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.
Salary
Minimum Salary: £26,227.50
Maximum Salary: £26,227.50
Contract Type: 6 month fixed term contract.
Work Location: Hybrid role between home and the Nottingham site.
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