About the Role

This position provides essential support to a busy team, contributing to the smooth delivery of services across PCS. The role involves daily interaction with colleagues and clients to handle queries promptly. It's a great opportunity to work across finance and admin duties in a fast-paced environment.

What you'll do at work

• First-line support - Acts as the initial point of contact for internal colleagues and external suppliers, managing and resolving incoming queries efficiently.
• Inbox management - Monitors the team mailbox throughout the day, triaging and distributing a high volume of invoices and communications to the appropriate team members.
• Accounts payable processing - Supports daily AP activities, including accurate and timely processing of purchase orders and recording goods receipts within the finance system.
• Supplier statement reconciliation - Reviews supplier statements, identifies missing or outstanding invoices, and proactively follows up to ensure accounts remain up to date.
• Data entry and reporting - Inputs and maintains data in spreadsheets, ensuring accuracy and consistency for reporting and analysis.
• Team support - Provides cover for colleagues across the team as required, supporting continuity of service.
• Additional duties - Undertakes other related tasks as assigned to support operational needs.

Where you'll work

Bedford House
Oxford Street
Liverpool
L69 7ZP

Training Details

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider
THE GROWTH COMPANY LIMITED

Training course
Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.