The post holder primarily supports the Adverse Event Review Group working alongside the Associate Nurse Director and Risk Management colleagues to ensure the smooth co-ordination of this group. The post holder support managers within the Partnership which will involve minute taking of a range of strategic meetings; diary management; tracking and bring forward systems; co-ordination of corporate information systems including SSTS, eESS and other systems relating to performance management.

Much of the work is unsupervised and the post holder requires to use own judgement when dealing with enquiries, e-mails, correspondence etc where quick decisions are required.

For further information on the role please click the link below to view the job description.

Knowledge, Training And/or Experience Required For This Post

• HND in Business Administration OR equivalent demonstrable experience plus knowledge of specialist functional / medical / legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for areas of work or developing alternative or additional procedures.
• Significant experience in a secretarial / personal assistant role.
• Experience of transcribing documents from digital transcription equipment.
• Experience of diary management, including planning and organising meetings and events.
• Experience in minute taking of meetings.
• Experience of working with members of the public.
• Excellent communication and interpersonal skills both written and verbal.
• A good attention to detail when producing / processing information.
• Analytical, problem solving and decision making skills.
• Knowledge of Medical Terminology.
• Knowledge of the various information systems within Health and / or Social Care.
• Knowledge and understanding of the requirements the Partnership has to comply with in relation to Caldicott guidelines and Data Protection.
• Ability to work autonomously and manage own workload.
• Used Microsoft Office applications including Word, Excel, PowerPoint and Outlook.

For further information on the requirements for the role please click the link below to view the person specification.

If you would like to find out more about the role, please contact Yvonne Hill at.

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit for further information.

We are unable to provide sponsorship for bank contracts.

Additional Information For Candidates

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