Business Operations and office administration

• Support the Business Operations Officer in ensuring that operational contractors deliver necessary services (facilities, cleaning, security, IT)
• Support the Business Operations Officer in ensuring the office is a positive and suitable place to work
• Be an office keyholder

Finance

• Administer the accounts@ BES email
• Support BES staff with finance administration
• Attend and take minutes for Finance Committee meetings
• Administer fortnightly payment batches and organize a batch approval timetable
• Assist with audit queries in the lead up to, during and following the annual accounts audit work based in the Society office
• File and archive all financial records as appropriate

Wellbeing

• Research and deliver the staff well-being and social events, collaboratively with the HR Officer
• Track the wellbeing budget and keep a concise record of all outgoings

Team support

• Look to where the People & Operations team may further develop and improve its processes and support for the staff team and Society, either to improve their own capabilities or those of other staff
• Be available to support and cover other roles in the People & Operations team during short periods of absence and leave
• In exceptional cases and where reasonably possible, provide out of hours support to the Society when critical operations issues arise

This list is not exhaustive, and employees may be asked to carry out other duties appropriate to their role and level, in line with business needs.

It is the practice of the British Ecological Society to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate changes in organisational need suitable to the role and level. This will be conducted in consultation with you. It is the organisation's aim to reach agreement on changes, but if agreement is not possible, the organisation reserves the right to insist on changes to your job description, after consultation with you.

If you're detail-oriented, and ready to make an impact, we'd love to hear from you!

Requirements

Essential

• Experience in an administrative role
• Excellent organisational and communication skills
• Proficient in using Microsoft office software
• Problem-solving skills and ability to work independently

Desirable

• Experience in working in an office
• Some experience supporting events
• Some experience in finance administration.
• Interest in the environment and/or ecology.

Benefits

4-day week

The BES offer a voluntary, opt-in 4-day working week model for all full time staff. Staff who opt-in may work 32 hours over 4 or 4.5 days at no loss of salary.

Leave

Employees receive 25 days annual leave, increasing by 1 each year to a maximum of 30 days, plus additional leave between Christmas and New Years.

The BES also offers a generous paid sick leave policy.

Pension

The BES contributes the equivalent of 8% of your annual salary into a sustainable pension fund. You are welcome to top this up at with your salary at your own discretion.

Well-being

The Society runs monthly well-being activities, including social trips, creative courses and sustainable gifts.

Our office

BES staff are based at our office near Old Street in London.

We endeavour to make our new custom-designed office a relaxed environment, with a casual dress-code, free coffee, fresh fruit, snacks and toast, and regular social activities.

The office adjoins a beautiful canal where you can watch the local wildlife (currently many varieties of nesting birds!). We have dedicated break-out working space, and a dedicated private well-being room.