Responsibilities:

• Help coordinate across administrative functions and suppliers (e.g. IT, HR, Recruitment) to ensure smooth daily operations and workflow.
• Assist in the timely preparation and submission of invoices for customers, processing of bill payments to suppliers, and processing of expense reimbursements.
• Handle the on-boarding process of new hires and maintain employee records.
• Handle administrative processes around car leasing, security clearances, submissions to CCS or HMRC, or any other administrative tasks that are required.
• Help coordinate meetings, team events, offsites, including scheduling, logistics, and documentation.
• Provide secretariat support, only as needed, to monthly board meetings, including preparing meeting agendas, taking minutes, and distributing materials.
• Assist in expense tracking ensuring financial policy and procedure adherence
• Maintain accurate records and ensure compliance with company policies and regulations.
• Ensure company SharePoint & Teams sites are efficiently maintained.

Required Skills, Knowledge & Experience:

• 3-5 years of experience as a Business Administrator, Administrative Assistant, Office Manager or similar role.
• Good communication and interpersonal skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly familiarise yourself with other software that supports business functions.
• Strong multi-tasking and organisational skills, with the ability to prioritise tasks and manage time effectively.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and work demands.

Qualifications:

• Further education in a business-related subject is desirable but not necessary if you have demonstrable relevant experience
• Ability to obtain a baseline security clearance (BPSS) is essential.

Length: We believe in simplifying the complex and we hope you do to. Because of this, we suggest a CV should be concise at around two to three pages.