The Cambium Group
Buying Admin Assistant
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BUYING ADMIN ASSISTANT
West London (W6)
Contract: Full-time (5 days a week, Monday - Friday)
Location: London (Hammersmith, W6)
Hybrid working: 2 days in the office per week
We're looking for a detail-oriented Buying Admin Assistant to join our Buying team. This is an exciting opportunity for someone who enjoys working with product data, improving processes and using technology to ensure our customers always see accurate product information across our websites, while also bringing a genuine interest in homewares.
Join our group of award-winning brands, established for over 30 years and spanning multiple e-commerce platforms. Our vision is to provide the best service to customers during key events in their lives. We believe that their shopping experience as they navigate those big, once in a lifetime milestones, should be exciting, positive and special; we help them make memories.
We started as the home of wedding gift lists - but now The Cambium Group encompasses so much more, supporting customers through life’s milestones every step of the way. Through our flagship brands The Wedding Shop, The Wedding Present Company and Prezola, we help engaged couples build their dream gift lists with an obsessive focus on gold star customer service at every touch point: from our luxury showrooms to our cutting edge tech platforms. We have then expanded our portfolio to include leading online bridal publication Rock My Wedding and launched the lifestyle shopping destination The Homeware Outlet and baby gifting platform LittleList.
While our Buyers continue to source new brands and collections to keep our brands on trend and unique to our competitors, there is an urgency to ensure that these products are available on our site and to our couples as soon as possible. The successful candidate will have a keen eye for detail and will have advanced MS Excel skills that enable them to help manage our product database and ensure pricing, margins and product updates are accurately and efficiently updated.
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KEY RESPONSIBILITIES
- Maintaining accurate product, brand and collection information within our product management system in a timely manner, employing impeccable attention to detail in relation to all product information.
- Liaising with suppliers to request price updates, ensuring prices are in line with agreed terms.
- Manage pricing updates, product amendments and discontinued lines, ensuring all changes are implemented accurately and on time, and responding to any pricing issues across the business.
- Set up new products efficiently using AI-assisted tools while ensuring all product data is accurate and complete.
- Management and troubleshooting of any invoice discrepancies between our Finance team and Suppliers to mitigate any margin erosion.
- Assisting the Buying team to strategically manage the re-organisation of the product database for commercial reasons.
- Owning the database quality management process, carrying out spot-checks and running reports to identify and rectify any pricing, product information or upload errors.
- Work with other departments to help resolve cross-functional queries, including Purchasing, Sales, Customer Care, Ecom and Marketing.
- Support the team with sample management, ensuring samples are organised and available for launches.
- Supporting the Buying team with ad hoc projects, including building competitor comp shops, preparing trade reports and conducting trend analysis to help inform commercial decisions.
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RELEVANT SKILLS AND EXPERIENCE:
Essential
- Advanced Excel (Pivot Tables, XLOOKUP/VLOOKUP)
- Strong numerical skills
- Excellent attention to detail
- Experience managing large volumes of data
- Highly organised
- Excellent communication skills
Desirable
- Experience within retail, homewares or ecommerce
- Experience with product information management systems, Netsuite is a plus
- Experience or interest in using AI tools such as Claude
- Power BI knowledge
As part of our team you'll enjoy:
- Working across a portfolio of award-winning ecommerce brands, including The Wedding Shop, Prezola, and The Wedding Present Company.
- Hands-on experience with AI tools and process automation as we continue to innovate.
- A collaborative, supportive team culture where your ideas are encouraged and valued.
- Exposure to a wide range of teams including Purchasing, Marketing, Ecommerce and Sales.
- Flexible working options and a beautiful, dog-friendly West London office.
- Regular team socials and a fun, inclusive company culture.
- 23 days' annual leave plus Bank Holidays, increasing with length of service.
- Birthday Leave.
- Option to purchase additional discounted holiday.
- Cycle to Work scheme.
- Employee discount scheme with access to over 300 premium brands, including The White Company, Le Creuset, Soho Home, Emma Bridgewater, Garden Trading, Neom and many more.
- Discounted private healthcare.
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