University of Southampton
Buying and Administrative Assistant
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The role
We Have An Exciting Opportunity To Join The Finance Department As a Buying And Administrative Assistant In The Purchasing Team, You Will
- Provide straightforward advice and support to University staff, students, and suppliers, for sourcing purchases and buying administration. Providing a professional and courteous service to staff, students, and suppliers via email, telephone, and face-to-face enquiries, to ensure efficient and effective purchasing.
- Working within specific categories or areas, responsible for, ordering and processing – responsible for the end-to-end process including ordering, goods receipting, and management of the order and to provide advice and support to University staff, students, and suppliers by being the first point of contact for buying administration.
- Flexibly support Buying and Buying Administrative activities as required.
- Act as a contract champion to support efficient and effective purchasing across categories.
About You
As a Buying and Administrative Assistant, you will have excellent organization, communication, and customer service skills, be able to work well as part of a busy team, and be confident posing questions to staff at all levels in a professional manner. The University is a diverse organization and our purchasing reflects this; common sense and a sense of humour are essential.
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Previous experience of working in a large organization and with financial systems would be useful, but not essential as training will be given.
Working here
As a university, we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work.
We welcome applications from candidates who are committed to helping us create an inclusive work environment. Committed to supporting our staff and students, we are open to a flexible working approach. We give full consideration to applicants that wish to work flexibly and those who have taken a career break. We have adopted a hybrid working model across the university combining working from home with regular time on campus.
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As well as additional benefits, such as a 36-hour working week, a generous holiday allowance starting at 20 days annual leave (increasing to 24 days after 4 years of service), plus a further 6 university closure days and 8 UK bank holidays. We’ll support your long-term future with access to a pension scheme, subsidized health and fitness facilities, and a range of discounts. We are committed to supporting our staff and students and are open to flexible working approaches; giving consideration to part-time applications.
The University of Southampton’s mission is to change the world for the better. As a world-leading, research-intensive university, with a strong and high-quality educational offering, it is renowned for its innovation and enterprise and sits within the top 1% of universities worldwide.
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