KENJI (UK) LIMITED
Buying Assistant
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Company Description
KENJI (UK) LIMITED is an emerging platform that blends modern East-Asian culture with a distinctive British twist, creating a unique retail and lifestyle experience. The brand offers spaces where consumers can socialise, play, and shop at the same time, fostering an engaging and interactive environment. KENJI focuses on contemporary, trend-led products that appeal to diverse audiences who value creativity and fun. As the company grows, it is building a dynamic team that contributes to an innovative, customer-centric culture.
Job Title
Buying Assistant
Reports to
Head of Buying, with oversight from the Managing Director
Department
Buying
Location
KENJI (UK) Limited head office, Warrington
Contract
Full-time (37.5 hours paid), permanent Head Office role; salary £25k pa
Role Purpose
The Buying Assistant will support the Buying Manager and wider buying team across the full product lifecycle — sourcing, supplier negotiation, range development and day-to-day administration — helping bring new ranges to market on time, on brief and on budget.
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Key Responsibilities
Supplier and Sourcing Support
- Help identify and evaluate new suppliers and product opportunities, particularly across toys, collectibles, and gift categories
- Support supplier communications: requesting quotes, samples, specifications, and lead times
- Maintain supplier records, price lists, and terms of trade
Range Development
- Support development of new product ranges, including the current collectibles range across building blocks, squishy toys, and jigsaw puzzles
- Track sample requests, approvals, and product sign-off
- Assist with range plans, line lists, and critical path management to keep launches on schedule
Trade Shows and Market Research
- Help prepare for and attend international trade shows (e.g., Ambiente Frankfurt, Spielwarenmesse Nuremberg, Spring Fair Birmingham), including appointment scheduling, order forms, and post-show follow-up
- Carry out competitor and market research to spot trends and new product opportunities
- Turn trade show findings into clear, actionable reports for the buying team
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Administration and Data
- Raise and track purchase orders, checking costs, quantities, and delivery dates are accurate
- Keep product data (descriptions, pricing, imagery, barcodes) up to date across internal systems
- Monitor stock levels and delivery schedules, liaising with suppliers and logistics where needed
- Support margin and pricing analysis under guidance from the Buying Manager
Cross-Functional Support
- Liaise with marketing, merchandising, and warehouse teams to ensure smooth product launches
- Provide general administrative support to the buying department as required
What We're Looking For
- Strong organisational skills with excellent attention to detail
- Confident with Microsoft Excel and other Office applications
- Excellent written and verbal communication skills
- A proactive, can-do attitude
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