Mahalo Supplies
Buying & Brand Operations Assistant
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đź“Ť Ongar, Essex
đź•’ Full-time | Monday to Friday
💰 £30,000–£35,000 + career progression
We’re looking for a bright, highly organised graduate to join our commercial team as a Buying & Brand Operations Assistant. This is a varied, hands-on role working across buying, supplier management, product launches and commercial operations. You’ll work closely with our founder and senior team and, as you develop, take increasing ownership of supplier relationships and purchasing.
Mahalo Supplies is a fast-growing distributor of challenger food and drink brands, supplying independent retailers, farm shops, delis, food halls and garden centres across the UK.
We work with an evolving portfolio of emerging brands from the UK and overseas, helping them reach a growing network of retail customers.
The Role
You’ll be involved in:
- Managing day-to-day communication with suppliers across the UK and Europe.
- Raising and tracking purchase orders through to delivery.
- Launching new products and maintaining accurate product and pricing information.
- Coordinating supplier promotions and marketing activity.
- Preparing reports and analysis to support commercial decisions and negotiations.
- Working across sales, warehouse and finance to resolve supplier and stock issues.
- Identifying opportunities to improve and automate our processes.
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As your experience develops, we’d expect you to take increasing responsibility for suppliers and become an important part of the commercial team.
About You
Previous buying experience isn’t essential, but we are looking for someone with strong academic ability and the potential to develop quickly.
You’ll need to be:
- Highly organised with excellent attention to detail.
- Numerate and comfortable working with data.
- Commercially curious and a quick learner.
- Confident communicating with suppliers and colleagues.
- Comfortable managing several priorities at once.
- Proactive and able to see problems through to resolution.
- Interested in using technology and AI to work more effectively.
You’ll work with tools including Excel, Google Workspace, Shopify, Mintsoft and Xero. Previous experience with these isn’t required.
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What You'll Learn
The role provides broad exposure to:
- Buying & commercial negotiation
- Supply chain
- Supplier management
- Product launches
- FMCG & wholesale
- Brand & trade marketing
- Commercial analysis
This is a great foundation for someone interested in developing a career in buying, commercial operations or supply chain.
What We're Offering
- £30,000–£35,000 salary.
- 28 days’ holiday including bank holidays.
- Free on-site parking.
- Staff product discounts.
- Regular team lunches and product tastings.
- Training and development.
- Exposure to senior commercial decision-making.
- Progression opportunities as the business grows.
We’re looking for someone capable, curious and exceptionally organised who wants to develop quickly and become a key part of the team. If that sounds like you, we’d be interested to hear from you. You can apply here: https://form.jotform.com/262112492790355
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