Chelsea and Westminster Hospital NHS Foundation Trust
Buying Office Administrator
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We are advertising for a Buying Office Administrator to join our team!
An opportunity has arisen for a full-time Band 3 Buying Office Administrator at Chelsea and Westminster Hospital, Chelsea site. We are looking for an enthusiastic individual with experience of Purchasing in a busy office environment to join our team and help deliver an efficient and effective pharmacy service that the Trust relies upon to manage the procurement of medicines.
The post holder would be required to deal effectively with staff of all levels within the pharmacy department, off-site clinics, and other hospitals as and when they encounter on a day-to-day basis. Responsible for planning own day-to-day work tasks to meet pharmacy procurement service requirements as directed by line manager/section manager. To generate and place all routine pharmaceutical stock orders using the Pharmacy JAC system and Powergate electronic ordering system. Accessing and searching supplier websites to ensure complete accuracy in all aspects of procuring stock. To support the goods receipt team and to participate in the ward top-up service.
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Responsibilities:
- Support the pharmacy buying office operationally to ensure the efficient processing of medicine orders, supplies, consumables, and medical gases using JAC.
- Support the buying office in maintaining stock levels and resolving day-to-day queries.
- Maintain relationships with suppliers and deal with stock level and order discrepancies when necessary.
- Support the goods receipt team when required.
- Support the ward top-up service.
Requirements:
- NVQ Level 2 in Pharmacy Services.
- Demonstrate procurement experience.
Hours of Work: 09:00 - 17:00, Monday to Friday, including weekend working.
About Us: Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children’s services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.
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We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.
We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.
The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven’t heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.
Some roles may require weekend shifts at multiple sites.
For further details / informal visits contact:
- Name: Melanie Davy
- Job Title: Pharmacy Procurement and Distribution Manager
- Email Address: melanie.davy@nhs.net
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