EMW, Inc.
C005274 Project Coordinator (NS) - MON 7 Sep
Northwood
Posted about 19 hours ago
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Deadline Date: Monday 7 September 2026
Requirement: Project Coordinator
Location: Northwood, UK
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 418
Required Start Date: 1 October 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
Under the direction of the Head Service Management Branch (SMB), the incumbent will perform duties such as the following:
- Primary Function: Provide support to various external project managers in the support and delivery of assigned projects, and to provide local oversight of project delivery as they move throughout their lifecycle.
- CSU Focal Point: Acts as the CSU focal point for all incoming queries from external Project Managers requesting CSU support. Conducts an initial analysis on local support, planning, and scheduling. Manages expectations of project stakeholders.
- CSU Project Management Activities: Coordinates and facilitates all CSU project related management activities in accordance with NATO regulations and NCI Agency project management policies and procedures.
- Project Support: Supports relevant Project Managers in meeting project related milestones or activities in coordination with relevant stakeholders; Supports cost, technical, and work force assessments for existing and emerging requirements and engages Project Managers and CSU elements for project planning and prioritization; Supports NCI Agency Account Managers in the support and coordination of related Customer Requests (CRFs).
- Documentation and Coordination: Builds and maintains project documentation, version control, meeting agendas, minutes, action trackers, and lessons learned records. Works closely with the CSU Technical Coordination Officer for planning and assignment of any CSU Technical support. Maintains a close liaison with technicians and engineers within the CSU and at other NCIA locations and other NATO Agencies.
- Resource Management: Supports the CSU SMBH in building and/or maintaining a portfolio to plan, monitor, and control resources, revenue and capital costs against assigned project budgets.
- Coordination and Risk Management: Supports coordination of assigned project related activities with other elements of the NCI Agency, International Staff NATO Office of Resources (IS-NOR), NATO committees, NATO Nations, and Allied Command Operations / Transformation (ACO/ACT); Supports risk management for assigned projects, and provides risk guidance to lead Project Managers.
- Contractor Management: Manages on site contractors in support of Local Project Delivery; Supports Service Operations Branch in submitting and managing Northwood Change Requests (NCR) as they relate to work services for local and external projects.
- Representation and Quality Assurance: Represents the CSU in NATO Committees, Steering Groups/Boards, and Conferences and liaises with other NCI Agency entities and customers as required to facilitate the commitment of CSU resources; Represents the CSU at project working groups, conferences, and planning as directed; Executes quality assurance functions to ensure deliverables meet agreed standards.
- Continuous Improvement: Stays abreast of developments in Service and Project Management methodologies/tools and technology developments relevant to the area of work.
- Deputization: Deputize for higher grade staff, when required.
- Additional Duties: Performs other duties as may be required, provided these remain consistent with the scope, responsibilities, and level of the Project Coordinator role.
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Place of Work and Working Hours:
- Primary Work Location: The services under this contract shall be performed primarily on-site at the designated Agency location.
- Working Hours: The mandatory working time shall be 38 hours per week, to be performed Monday to Friday between 09:00 and 17:00, in accordance with Agency practices. A daily unpaid lunch break shall be taken in line with applicable local regulations and Agency practices.
- Remote Work: Remote work may be authorized on an exceptional basis, subject to project requirements and prior approval by the Agency. When remote work is authorized, the Contractor shall maintain reliable communication with the Agency, remain available during the agreed working hours, and ensure secure access to all required Agency systems, networks, and documentation platforms. All access and connectivity shall comply with applicable Agency security regulations, information assurance policies, and data protection requirements.
Use of Agency Vehicles:
- Vehicle Use: Where required for official duties and subject to prior authorization by the Agency, the Contractor may be permitted to operate Agency vehicles. Any such use shall be undertaken at the Contractor's sole responsibility and in compliance with applicable Agency rules and traffic regulations. The Contractor shall remain fully liable for any incidents, damages, or claims arising from the use of Agency vehicles, in accordance with the contract terms and the Contractor's insurance coverage.
Skills, Knowledge & Experience:
- Security Clearance: The candidate must have a currently active NATO SECRET security clearance.
- Educational Requirements: A minimum requirement of a Bachelor's degree at a nationally recognized/certified University in a related discipline and 2 years post-related experience. Exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 2 years extensive and progressive expertise in duties related to the function of the post.
- Project Management Experience: Experience in project management, typically (but not exclusively) involving the development and implementation of business processes to meet identified business needs, acquiring and utilizing the necessary resources and skills, within agreed parameters of cost, timescales, and quality. [Ref: SFIA v3 2005:PRMG, 348C Business Change Management and Project Management]
- Project Definition and Completion: Experience advising and ensuring the definition, documentation, and satisfactory completion of small to medium-scale projects. [Ref: SFIA v3 2005:PRMG]
- Project Management Skills: Prior experience as a project manager, to include developing project plans, funding estimates, contracting requirements, plus the day-to-day directing of the project, preparing project reports, providing status of projects, and briefings to senior officials.
- Information Systems Support: Experience in supporting the lifecycle of Information Systems and coordinating operational and exercise requirements with relevant technical and operational stakeholders.
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Desirable Experience and Education:
- System Analysis and Information Systems Development: Knowledge of System Analysis principles and Information Systems development, with sufficient technical understanding of distributed Information Systems, Command and Control Information Systems, and wide and local area networks to effectively coordinate with technical SMEs and project stakeholders.
- ITIL and Project Management: Knowledge of ITIL, Project Management, IKM, IS engineering, NATO resource management procedures, knowledge of policy, procedures, and organization of NATO CIS.
- Post Graduate Education: Post Graduate diploma in an IS engineering related subject.
- Professional Membership: Member of a recognized professional body or institution.
- International Experience: Prior experience working in an international environment comprising both military and civilian elements.
- NATO Knowledge: Knowledge of NATO responsibilities and organization, including ACO and ACT.
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Skills
Project management
Stakeholder management
Risk management
Quality assurance
Documentation
Version control
Scheduling
Resource planning
Budget monitoring
Technical coordination
Information systems
NATO regulations
Change management
Liaison
Reporting