BAE Systems
Calibration Receipt & Despatch Controller
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Job Title: Asset Receipt & Dispatch Coordinator
Location: Portsmouth Naval Base, on site
We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.
Salary: Up to £32,400 depending on skills and experience.
Who We Are
Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.
What You’ll Be Doing
As an Asset Receipt & Dispatch Coordinator you will support the efficient day-to-day running of a busy Calibration Facility, coordinating the receipt, tracking and dispatch of various types of equipment including Test & Measuring Equipment (T&ME). Working closely with customers, suppliers, calibration engineers and internal stakeholders, you will work with the team to ensure equipment is processed accurately, monitored throughout the calibration cycle and returned safely and on time. You will play a key role in maintaining operational performance, supporting critical customer programmes and delivering a responsive, high-quality service that meets business and customer requirements.
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Core Duties
- Coordinate the receipt, storage, tracking and dispatch of Test & Measuring Equipment (T&ME).
- Maintain accurate asset tracking records throughout the calibration process.
- Create and amend Manage purchase requisitions, request and track purchase orders, and ensure timely processing of invoices.
- Support urgent equipment turnaround requirements and priority requests.
- Build effective relationships with customers, suppliers and internal stakeholders.
Essential Skills
- Experience working within a logistics, operations, coordination or asset management environment.
- Experience using inventory management systems and SAP.
- Proficient in Microsoft Office, particularly Excel and Word.
- Full UK driving licence would be advantageous.
The Team
You will be part of a niche team specialising in the calibration of various vital items of equipment submitted internally from the business and from operational platforms; ensuring that our fleet is operationally ready and fit to fight. The Receipt & Dispatch team undertake an extremely important role working with the technical team to maintain an output comprising of certified equipment with the right documentation to satisfy our customer’s requirement.
Why BAE Systems?
Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
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A Place Where Everyone Can Thrive
We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.
Closing Date: 15th October 2026, interviews for this role will take place w/c 26th October
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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