Cashroom Supervisor (Scotland)

Team / Group: Finance

Reports to: Cashiering Manager

What’s in it for you?

This is a fantastic opportunity to join a supportive and collaborative Finance team within Ampa Group, where your expertise will have real impact on both client service and financial compliance. You’ll play a key role in a high-performing environment, becoming a trusted expert in Law Society of Scotland Accounts Rules while working across a wide range of financial processes that support our legal teams. We offer agile and flexible working, giving you real autonomy over how and where you work, alongside genuine opportunities for career development across a multi-brand legal group. You’ll be part of a culture that values continuous improvement, professional growth and collaboration, where your ideas and contribution are genuinely heard and valued.

About The Role

We’re looking for a detail-driven and proactive Cashroom Supervisor to join our Finance team in Scotland. This role is central to ensuring the smooth, accurate and compliant running of client and office account financial processes, supporting our legal teams and safeguarding the integrity of client funds.

You will ensure full compliance with the Law Society of Scotland Accounts Rules (LSSAR) while maintaining high standards of financial control, accuracy, and client service across all cashiering activity.

What you will be doing:

The day to day duties and responsibilities of a Cashroom Supervisor is to ensure that the firm (fee earners and matter partners) are compliant with Solicitors Accounts Rules (SAR/LSSAR) and that is achieved by ensuring that all financial related matters are conducted accurately and timely (“without delay”).

Specific duties include:

• Working with the Revenue Control Manager in monitoring and managing Work In Progress and Disbursements ensuring effective controls are in place to convert, allocate and write off in line with business objectives.
• Generating, where appropriate, SHMA Scotland bills on behalf of the legal teams, in line with client requirements to ensure prompt delivery and payment.
• Processing the Client bills through the Accounts Payable workflow in line with billing policies.
• Supporting legal teams with high levels of financial hygiene practices across client ledgers
• Posting and notifying fee earners of receipts received electronically for both office and client accounts.
• Ensuring inter-company payments are processed in line with KPIs
• Processing transfer instructions between office and client account in accordance with LSSAR
• Processing CHAPs/TT/BACS and Faster Payments checking if there are sufficient cleared funds before payment is processed onto the online banking system
• Posting the CHAPs/TT/BACS and Faster Payments sent and the relevant banking charges to client accounts/office accounts
• Ensuring Client to office and Office to client transfers are undertaken in a timely manner in line with SSAR
• Ensuring disbursement charges are posted to the correct matter, and subsequently billed in a timely manner.
• Managing the Anticipated disbursements process ensuring disbursement invoices are allocated against ADs in a timely manner and the end to end process is complete to reduce the unallocated Anticipated Disbursements on ledgers.
• Ensure company credit cards transactions are correctly allocated in line with KPIs (including court fees)
• Liaising regularly with the Cashiering Manager in their role by maintaining and developing robust practices to ensure all Scotland processes are effectively delivered in a timely manner in line with SSAR.
• Supporting the wider cashiering team on resolution of queries around bank reconciliations.
• Supporting the Accounts Payable team on resolution of queries on unallocated payments, invoices.
• Dealing with Client Matter queries as and when they arise
• Process time and disbursement write-offs through the write off portal, in line with company policies and obtaining necessary approval as necessary.
• Supporting the wider finance team with any audit requirements, providing relevant data and process documentation when required.
• Acting as subject matter expert on the Law Society of Scotland Accounts rules.
• Provide training and support to the wider cashiering team to ensure they are knowledgeable about the Law Society of Scotland Accounts Rules and other relevant regulations.
• To provide such other assistance and support as the Finance group might from time to time require.
• Undertaking projects and any other tasks as directed by the line manager including additional tasks to cover for annual leave in the wider team.