UK Ministry of Defence
Change Administrator
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Northwood Headquarters
Job Summary
Northwood hosts a diverse and complex range of operational headquarters, infrastructure, and personnel, whose combined efforts directly support UK and allied operational objectives. Effectively managing change across this dynamic environment is essential to ensuring that CO Northwood continues to provide a site that enables and supports the operational effectiveness of its constituent headquarters.
This responsibility encompasses both strategic, long-term developments that will shape the site over the coming years and decades, as well as shorter-term, tactical changes that often require delivery within demanding timescales.
This position is advertised at 37 hours per week. Due to the nature of the role, part time and job share arrangements may be considered, subject to the requirement that full-time hours are fully covered.
Job Description
The Northwood Change Team is responsible for delivering and coordinating all aspects of the local change management process across the Northwood Headquarters site, working closely with the Defence Infrastructure Organisation Contract Management Team and the Northwood Private Finance Initiative contractors.
The Northwood Change Administrator plays a key role in managing and processing Northwood Change Requests, ensuring they are handled efficiently and in accordance with established procedures. The role provides expert advice, guidance and support on all aspects of the change process, acting as a central point of contact for customers, contractors and service providers. The post holder works collaboratively with personnel from across all headquarters and organisations based at the Northwood site to facilitate the successful planning, coordination and delivery of infrastructure and estate-related changes. Undertake learning and development and upskilling as required.
Person specification
Essential
- Ability to communicate effectively, accurately and succinctly across a diverse audience of military and civilian interlocutors.
- Ability to utilise Microsoft applications effectively and manage multiple IMS
Desirable:
- Experience of delivering hard and soft Facilities Management change through a Private Finance Initiative.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Communicating and Influencing
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an employer contribution of 28.97%
Northwood HQ is a well-served site, offering a variety of facilities such as gym, nursery, salon and local shop. Transport links are good with a regular shuttle service to Moor Park tube station and limited access to free on-site parking (subject to capacity and on first come first served basis). There are several catering options and opportunities to join the Northwood Officers' Mess. As a civil servant, flexible working is encouraged and opportunities for professional and personal development are available and tailored to your role. The Permanent Joint Headquarters promotes and values a culture of inclusion and diversity within its 500 staff of military and civil service personnel. Additional benefits include a Civil Service Pension, and an annual leave allowance starting at 25 days, increasing annually thereafter.
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Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history and previous skills and experience.
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Candidates will be required to provide a Statement of Suitability (750 words max).
At sift, you will be assessed against your CV, Statement of Suitability and the following Behaviours:
- Managing a Quality Service
- Communicating and Influencing
In the event of a high number applications, the sift will be based on the CV and the Statement of Suitability only.
At interview, you will be assessed against the following Behaviours:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Seeing the Big Picture
Feedback will only be provided if you attend an interview or assessment.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
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