The business has already successfully automated significant parts of its accounting and finance operations. Its ambition is to apply the same mindset throughout the company: questioning how work is completed, removing unnecessary manual activity and designing systems that allow employees to concentrate on higher-value work.

Mandatory requirements

Candidates must have previous experience working within an executive search business.

The length of time spent in the industry is less important than the quality and relevance of that experience. The company is open to someone earlier in their career if they can demonstrate that they have already taken ownership of meaningful operational improvements.

Applicants must be able to provide clear examples of processes or systems they have personally designed and implemented. This could include:

• Turning a recurring manual task into a documented and repeatable process.
• Ability to convey information over Slack and convey information succinctly.
• Building an internal workflow, tool or platform.
• Introducing automation into part of the search process.
• Improving client onboarding, reporting or account reviews.
• Designing a system that improved consistency across assignments.
• Using AI or no-code technology to improve productivity.
• Identifying an operational problem and successfully implementing the solution.
• Demonstrating measurable improvements in efficiency, quality or client experience.

The company is looking for evidence of execution and not simply ideas, recommendations or involvement in a wider project.

What the company is looking for

The successful person will combine strategic thinking with a willingness to execute.

You should be able to listen carefully to an idea, understand the desired outcome and take responsibility for turning it into something practical. You will be comfortable working independently while collaborating closely with the COO and colleagues across the business.

You will also be expected to challenge constructively. The company does not simply want someone who follows instructions; it wants someone who asks intelligent questions, identifies potential weaknesses and recommends a better solution where one exists.

You are likely to demonstrate:

• A strong understanding of retained executive-search processes.
• Proven operational and process-design capabilities.
• Confidence using AI tools to improve productivity and decision-making.
• Experience with no-code, low-code or “vibe coding” platforms.
• The ability to prototype and build practical internal tools.
• A natural interest in systems, automation and continuous improvement.
• Excellent project-management and organisational skills.
• The ability to move projects from an initial idea through to implementation.
• Strong written and verbal communication.
• Commercial judgement and an understanding of how operational changes affect clients and revenue.
• Attention to detail without losing sight of the wider objective.
• The confidence to work closely with senior leaders.
• A collaborative approach and the ability to challenge constructively.
• Curiosity, adaptability and a desire to keep learning.

Relevant executive-search backgrounds

The company is open-minded about the type of executive-search role candidates may have held. Working in Executive Search connected to Venture Capital would be highly advantageous.

Relevant experience could come from:

• Search delivery, research or project management.
• Executive-search operations.
• A Consultant or Associate role with operational responsibilities.
• Principal Consultant looking to pivot their career.
• Business operations or transformation within an executive-search firm.
• An existing Chief of Staff or strategic support role within the sector.
• A broader executive-search position in which the individual has independently built processes, tools or systems.

Job title and years of experience will not determine suitability. The defining factor will be evidence that the individual understands executive search and can design, implement and improve the systems supporting it.

Why consider the opportunity?

This is an opportunity to take on a genuinely influential role within a fast-growing global business.

You will have:

• Direct access to and close collaboration with the COO.
• The autonomy to take ownership of meaningful operational projects.
• The opportunity to build systems that will be used across the company.
• Exposure to high-growth software and technology businesses.
• The chance to join an organisation that actively embraces AI and automation.
• A visible impact on efficiency, client experience and commercial performance.
• Scope to shape the position as the company continues to grow.
• The opportunity to create the operational infrastructure behind the firm’s next stage of development.

This role should appeal to someone who instinctively looks for ways to make an executive-search business work better, someone who notices when a recurring task should become a defined process, when a manual activity could be automated or when an existing system could be rebuilt more intelligently.

The business will provide the access, support and opportunity. It is looking for someone with the initiative, judgement and follow-through to make meaningful change happen.