The City of Edinburgh Council
Clerical Assistant - Kaimes School
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Clerical Assistant
Kaimes School
Salary £26,806 - £27,032 (pro rata for part time and sessional) Hours: 16 per week 39 weeks sessional
Working Pattern
- Negotiable - however must include a Friday morning
Purpose of Job
An exciting opportunity has arisen at Kaimes School, for an enthusiastic Clerical Assistant to undertake clerical duties within the school under the supervision of the Business manager. Day to day work will be allocated by the School Administrator.
We are looking for an enthusiastic person to work alongside the Administrator in the school office. The successful candidate will have previous reception experience within a busy office environment and be willing to work flexibly in order to meet the needs of the service. They will also be competent users of ICT and have knowledge and experience of using databases and word documents. Excellent communication skills and experience of working to tight deadlines is essential.
Duties
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General typing and word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc.
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Reprographic duties – eg photocopying, collating, stapling, binding.
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Delivery of completed work to departments as required.
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Stock control, on-line ordering of consumables.
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Dealing with disposal of confidential waste.
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Reception and switchboard duties.
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Receiving visitors, taking and relaying messages, answering simple queries.
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Dealing with sensitive and/or confidential queries as first point of contact in school.
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Internal communications – locate members of staff or learners in the school.
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Deliver messages and take round notices.
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Keep internal records such as class lists.
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Update pupil records and prepare returns of admits and leavers.
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Maintain pupil record filing systems.
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Assist with Procurement – requisition and receive resources using Oracle system and progress outstanding orders.
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Assist with administration for outings and excursions, e.g. send out parental consent forms; organise transport.
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Stamp outgoing mail and keep post book.
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SEEMIS – operation of the computerised administration package recording registration.
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Issuing register folders every morning receiving back at end of registration and inserting every day on SEEMIS.
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Sending text messages to parents, receiving feedback and updating as appropriate.
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Provide a secretarial service to the Head Teacher.
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Create template documents using appropriate software.
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Provide input to enhance the efficiency of a number of administrative processes.
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Exchanging information and administrative duties to support effective administration of the school.
Requirements
This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.
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Equality, Diversity and Inclusion
We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.
Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4
Our Commitment to Equalities
As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We’re interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council
Our Salary Range
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.
Happy to talk flexible working.
Follow us on X at @edincounciljobs
View Clerical Assistant job pack https://www.edinburgh.gov.uk/downloads/file/36678/clerical-assistant-primary-bsup04jd
View Sessional Working Information https://www.edinburgh.gov.uk/downloads/file/36683/sessional-working-information-for-candidates-agen01
THE CITY OF EDINBURGH COUNCIL
About Us
Are you keen to shape the future of Scotland’s capital city? The City of Edinburgh Council is looking for dedicated and enthusiastic individuals to work with us and deliver key services across our capital city. We’re the second largest local authority in Scotland with a workforce of over 19,000 who all play a crucial role in maintaining and supporting vital services to over 500,000 residents. We offer an incredible variety of career opportunities across a broad range of sectors. Join us and you’ll find a role where you can make a difference and grow your career.
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Our Culture
Our Behaviours, respect, integrity, and flexibility guide everything that we do, and we strive to make sure all colleagues feel valued and have a sense of belonging in the workplace. We want to make sure that we bring people into our roles who demonstrate Our Behaviours and are dedicated and committed to our purpose of serving our community. We are focused on delivering excellent customer service to meet citizens needs and make the city a better place.
You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council.
Equality, Diversity and Inclusion
We recognise the benefits that diverse perspectives, experiences and backgrounds bring to our organisation, and we’re committed to employing a workforce that represents the population of the city we serve. We particularly encourage applicants from under-represented groups including women, LGBT+ people, racially minoritised groups, people with disabilities and people who are neurodivergent.
As part of our commitment to inclusive recruitment, we're delighted to announce that we have extended our guaranteed interview scheme to include all applicants who are or have been care experienced, and who meet the essential criteria for the post. This extends our current arrangements of being a Disability Confident Employer, that guarantee an interview to applicants who meet the criteria for the post and who declare a disability.
Happy to talk flexible working.
Colleague Support and Wellbeing
As outlined in our People Strategy 2024-27, we aim to nurture a healthy workforce where we can all thrive. We offer regular events, initiatives and learning opportunities covering a range of different health and wellbeing topics.
We’re committed to supporting employees to achieve a healthy work life balance. There are several policies in place to support this ranging from flexible work options to career breaks. Our full suite of employment policies can be found here.
We have a range of support options available including access to counselling, a mental health support service, an occupational health service, speak up supporters and a colleague listening service.
Reasonable Adjustments
We’re committed to providing an inclusive and accessible experience at work for all our colleagues and we’ll work hard to ensure that we meet the changing needs of colleagues throughout their time with us. We’re also geared up to support all candidates who may require reasonable adjustments during the recruitment process. Candidates invited for interview, should let the hiring manager know what they need, and they will do everything they can to accommodate your request.
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