Fife Council
Clerical Officer
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Proposed Interview Date: Week Commencing Monday 17 August 2026
Closing Date: Sunday 16 August 2026
Contract Type: Permanent
Salary: FC4 £26,786.83 to £29,170.80 (pro rata)
Working Pattern: 36 hours per week, 39 weeks per year
Recruitment FAQs - Internal Candidates
[https://fifecloud.sharepoint.com/sites/ITSkillsOracle/Shared Documents/Forms/AllItems.aspx?id=/sites/ITSkillsOracle/Shared Documents/Recruitment FAQs - Internal Candidate.pdf&parent=/sites/ITSkillsOracle/Shared Documents]
Purpose and Values of Education Directorate
The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.
Supporting Statement
As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply [https://www.fife.gov.uk/jobs/how-to-apply] section of our Career Site. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV. More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement [http://www.fife.gov.uk/jobs/supportingstatement].
Please consider and demonstrate the following when completing your Supporting Statement:
Ways in which you have demonstrated that you can work effectively as part of a team.
(Consider the following: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet targets and achieve goals whilst working with minimum supervision)
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Ways in which you have demonstrated a high level of confidentiality.
(Consider the following: how have you shared information in compliance with current legislation; what steps did you take to ensure procedures were followed, guaranteeing attention to detail;)
Ways in which you have demonstrated good communication and effective interpersonal skills.
(Consider the following: how have you used your knowledge and skills to produce professional documents, information, data and reports; how have you engaged with others towards achieving improvements; how have you demonstrated excellent customer service; how have you managed your time effectively to be able to meet deadlines)
Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems to bring about improvement.
(Consider the following: how have you used your knowledge of financial and IT systems to provide a quality service; what systems and processes have you used to produce and interpret management information; how have you used your initiative to drive forward improvements)
Job Details
We are looking for a highly skilled Clerical Officer to provide a comprehensive and confidential administrative support service within schools, utilising the Management Information Systems and other Education specific IT systems, ensuring accurate IT data capture to meet the requirements of school, corporate and government agencies including SQA reporting and updating and maintaining pupil information to ensure exam entry, planning and timetabling. Establishing, reviewing and maintaining efficient office systems to enable prompt retrieval of data, completion of returns, as required to meet competing and strict deadlines whilst working with minimum supervision.
As a Clerical Officer, you will work under the direction and supervision of the Headteacher or Admin Co-ordinator.
- A link to the role profile is included below, where you will find more information about the role, with specific reference to essential and desirable criteria for applicants. Clerical Officer (Schools) I450.01 [https://online.fifedirect.org.uk/publications/index.cfm?fuseaction=publication.pop&pubid=EFC1E31F-BC52-E0C9-1A4163622F526582]
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Qualification, Registration and Skill Requirements
Include overview and link to relevant paragraphs, if applicable:
-
You are required to have a NC or equivalent educational qualification to SCQF level 5 which includes Nat 5 or SVQ 2 or Standard Grades at Credit Level or equivalent in a relevant discipline
-
Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.
Further Information
-
Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile [https://www.fife.gov.uk/__data/assets/file/0013/40315/Clerical-Officer-Schools-I450.012.pdf]
-
How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information. [https://www.fife.gov.uk/__data/assets/file/0014/40127/OD12-How-We-Work-Matters-Framework-2.pdf]
-
Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services
-
Directorate Information - Council Department information [https://www.fife.gov.uk/kb/docs/articles/council-and-democracy/council-departments#xd_co_f=MzBlNmFkMDAtYzRiZi00OTgyLWI3MjUtM2MxZWU1OWIwODQx~]
-
Social Media - Search for more 'Fife Council Jobs' on Facebook or follow us on X @FCJobsOfficial.
-
Alternative Formats - Job information can be made available in alternative formats, to make a request please email: transactions.recruitment@fife.gov.uk
-
AI - We recognise that Artificial Intelligence (AI) is being used by many people when they are applying for jobs and preparing for interview. Candidate guidance on the use of AI in the recruitment process is available here [https://www.fife.gov.uk/__data/assets/pdf_file/0028/94771/AI-and-Recruitment-Candidate-Guidance.pdf]
For further information please contact: Elaine Inglis at Elaine.Inglis@fife.gov.uk
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location