Role Overview

This role will be based in the Clinical Academic Training Office, Clinical Sciences Building, St James’s University Hospital, with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Do you have experience of working within a fast-paced administrative environment? Are you an enthusiastic, motivated individual with excellent administrative and organisational skills? Would you like to play a pivotal role delivering high-quality support to the University’s Clinical Academic Training Programme? Dedicated to developing the academic clinicians of the future this role will support doctors, dentists and healthcare professionals to balance their clinical care with academic research and teaching.

Key Responsibilities

• Join the team to provide high-quality administrative support to the Clinical Academic Training programme processes in recruitment, purchasing, expenses/external payments, and event management.
• Focus on ensuring recruitment queries and processes are managed correctly.
• Manage the Programme’s databases including updating Teams and Sharepoint sites.
• Take responsibility for external statutory data returns.
• Be the point of contact for the Faculty clinical academic training queries.
• Advise on and authorise complex UK and overseas travel and accommodation expenses claims.
• Support the delivery of events including liaising with venues and overseeing registration processes.
• Work with other colleagues within the Business Operations Teams and from Professional Services across the Faculty, including HR, Purchasing, and Finance Offices, to adopt and embed a continuous improvement and service excellence approach.
• Establish and develop best practice processes & procedures and work to ensure these are implemented through Faculty peer networks.
• Handle confidential information in a discreet, sensitive, and diplomatic manner, ensuring security of access to such information is maintained at all times.